Covering Letter For Cheque Payment Enclosed - Template/Sample

When you are sending across a cheque to a party, to whom either a certain sum of money is outstanding for payment from your side or you are making an advance payment for some purpose, then instead of just sending across the cheque - you can also enclose a covering letter along with it.

Such covering letter will have some of the important details of the payment viz. cheque details, reference to the transaction/purpose for which payment is being made, issuing official, person to whom it is addressed to for receipt of the cheque, etc.

While one original copy of the letter will be sent to the concerned party, another copy (either original or photocopy) of the letter will be stored in your records - all these details in the letter will be helpful in the future in referring the date, cheque number, amount, transaction, delivery date of the courier/post throw which the cheque and the letter were sent, etc. It makes your job easier in tracking.

The following covering letter format/draft can be used in such cases.

Ref: Asdfghjkl/bank/2018-19/091
Date: 11th February, 2018

Mr. Sam Manuel
Accounts Manager
Finance Department
Qwertyuiop Private Limited
(Full Address)

Dear Mr. Sam,

Sub.: Payment towards outstanding dues

We are enclosing herewith a Zxcvbnm Bank cheque bearing no. 987654 dated 02/02/2018 of INR 10,000 (Rupees Ten Thousand Only) towards the outstanding payment due to your Company.

The said payment is being made towards the payment due for the services received with reference to your bill/invoice no. 123456 dated 01/01/2018.

Kindly acknowledge the receipt.

Thanking You,
Yours Faithfully,

For Asdfghjkl Limited,

(sign here)

Authorized Signatory

Encl: A/a

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