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Request Letter for Change of Name in Share Certificate

This is a format of letter by a shareholder requesting change of his/her name in the register of members of the company, where he/she holds share(s). This is to request for issue of fresh share certificate(s) in his/her new name.

Request Letter Format for Change of Name in Share CertificateCheck the website of the company or its RTA i.e. registrar & share transfer agent to find out the procedure and documents requirements for change of name of shareholder. You can also contact them over phone or email as per the details provided in their websites.

Sample application letter for change of name in share certificate is given hereunder for your reference.


Date: _______

(Name of the Shareholder)
(Complete Address)
Mob. ________

(Name of the Company / RTA)
(Full Address)
Tel. __________

Unit: ____________________ (If the letter is addressed to RTA, then mention the company name here.)

Sub.: Change of Name in Share Certificate
Ref.: Folio No. _______, Cert. No. ________

Dear Sir/Madam,

I am an existing shareholder of the company i.e. __________. I had acquired shares of the company in the year _____ and I have been a shareholder ever since. I want to bring to your notice that my name has undergone a change recently. Hence, I would like to have my new name updated in the records of the Register of Members of the company.

Kindly find below the details of my name change:

Old name: ____________________.
New name: ____________________.
Reason for change: Consequent upon marriage, numerology/astrological. (Mention the reason)

I am enclosing the duly attested copies of the following documents in support/proof of my name change:
(1) Marriage Certificate,
(2) Gazette Notification,
(3) Affidavit,
(4) PAN Card / Passport / Aadhar Card.

(Choose any one or more from the above as may be applicable in your case.)

Further, kindly find below my shareholding details in the company.

Folio No.: __________,
Certificate No.: __________,
Distinctive No.: From __________To __________,
No. of Shares: __________.

I am enclosing herewith the original share certificate(s) as per the details above.

I am also enclosing herewith a specimen copy of my new signature, which is also appearing in the new PAN card for your verification purposes. The signature copy is duly attested by a Notary for your records.

I hereby kindly request you to consider my letter along with the documents provided herewith for updation of my new name in the Register of Members of the company. Further, I request that new share certificate(s) duly endorsed be issued in my new name please.

Kindly acknowledge the receipt and please do the needful at the earliest.

Thanking you,
Yours faithfully,

(Name of the Shareholder)

Encl.: As above

Extra Notes for Readers

(1) While mentioning your address at the top - do mention your address as registered with the company to avoid any inconvenience in the future. If the address is changed, then before sending this letter - at first, try to get your new address registered/updated with the company.

(2) Do note that the share certificate provided by you should be in reasonably good condition and not defaced or torn, there is a chance that the company may not accept it. If they are defaced or torn, in which case you have to apply for a new share certificate by providing appropriate proofs as required.

(3) The proofs in support of change of name should be legible and neat. Some companies may ask for attested copy of the proofs by a Gazetted Officer or Notary.

(4) One more additional document, the company or the RTA might insist upon i.e. a bank verification letter for your (Old and new updated) signature.

letter for change of name in share certificate


  1. Vivek Khandelwal18 June, 2018

    Excellent format covering all the points.
    Thanks! I've used it to write to company.

  2. thank you for this format of the letter which was exacty the one I need and I am planning to use it immediately for my requirement

  3. Better to call up the company or its RTA and ask for the exact procedure and documents requirement for change of name. They will guide you properly. If you fail to get in touch directly then you can send the letter to the company's address.

  4. Excellent format, no need to call any body just use this format, company/RTA dare not reject it. After all, nobody wants to come in trouble under the eyes of SEBI, But be honest...period

  5. Anonymous20 July, 2023

    Good format, all the details given in format without any doubt and good work. keep it up.


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