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Address Proof Letter from Employer for Bank, Passport, Gas

While applying for a new passport or gas connection or opening a bank account, etc. and even in cases of change of addresses for these types of matters, there may be a requirement on submission of a written certificate/letter from your employer, which will reflect your current address details as well as permanent residency details.

address proof letter from employer for passport / gas connection / bank account
In such cases, you may request your employer to provide a letter/certificate in this regard. Please make sure the address details are mentioned accurately in the letter. It should be the same with the details mentioned in the application for passport or in the bank account opening form.

The address proof letter is a simple letter from the employer with all your basic personal and employment details, like name, date of birth, father's name, address, etc. Permanent address may not be required in case your present and permanent address are the same.

The following letter sample can be used. Modify it appropriately as per your requirement.


Ref: _________
Date: ________


This is to certify that Mr./Ms. __________________ has been working in our Company i.e. _________ Private Limited since (Date). He/She is currently designated as Manager - _________, posted in _________ Department. His/Her Employee Code is ______.

The following residential addresses of Mr./Ms. __________________ are as per his/her employment records available with us at present.

Permanent Address:
(Write full permanent address details here.)

Present Address:
(Write full present address details here.)

Some of his/her other personal details as per our records are as follows:
    Full Name: _____________________.
    Date of Birth: _________.
    Father's Name: __________________.
    PAN/Aadhar No.: _________.

This certificate is furnished on his/her request for the purpose of applying for a passport/ gas connection / opening a bank account in his/her name.

For _________ Private Limited

Authorized Signatory

address proof letter from company format


  1. preeti choudhary29 June, 2018

    mujhe gas connection me address badal ne ke liye chahiye tha.. boss ko yeh format me dene ke liye bola ..unka dia hua letter mene gas distributor ke pass dakhil kiya.. aur finally mera kaam ho gaya.. thanks a lot..

  2. Harpreet Mann11 August, 2018

    Thank you so much for the format of the letter. I really needed it for an employee on urgent basis.

  3. Ujjwal Jhawar25 August, 2018

    it was quite resourceful thanks 🙏

  4. Thanks a lot :)

  5. Matt Lungren26 September, 2018

    This was helpful. Thank you!

  6. Thanks sir


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