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Request letter for Salary increase (Pay raise) to Boss / Employer

When you are expecting a pay raise in your job, either because the salary increment time is past due already or you are working very hard at the job but it's not paying up well or for other reasons, then you can request your boss or the appropriate officer in your organization for a hike in your pay scale.
salary increment request letter from employee to employer

The letter should be drafted in a way that genuine reasons must come to the notice of the employer that you deserve a pay raise. The letter should be worded kindly but never too demanding that it will unnecessarily irritate the employer. Please keep this in mind while describing the reasons in the letter.

The following format can be used for writing such letters. You can add additional details about your performance and justification for increase.

Template of the letter for seeking hike in salary:

Date: ..................

(Name of the Boss/Officer)
(Department Name)
(Company Name)
(Short Address)

Sub: Request for raise in pay scale
Ref: Employee code: ....................

Dear Sir/Madam,

I have been working as a (Designation) in the ..................Department of the Company since (Month, year). During this period, I have worked hard sincerely and have been putting in my best efforts to perform at the desired level to ultimately achieve the goal of the Company. I have diligently performed my assigned duties along with any additional assignments that were given to me either due to work load or manpower shortage issues.

I take pride in working for our Company and will be dedicated in my work as long as I am associated with the Company. I acknowledge with thanks that I have been given an annual increase of ....% in my salary as per the employment contract. However, I would like to bring to your notice that with the current cost of living in the city, I am most of the time falling short of money in keeping up with such high cost.

Therefore, I would like to kindly request you for at least a ....% hike in my salary, which will not only help me in meeting my expenses and help in saving for future but also will greatly keep myself motivated during the work for better performance.

I feel my request is reasonable and you would be kind enough to do the needful. I shall be highly obliged in this regard.

Thanking you,

Yours truly,


(Name of the Employee)


Email format: The above format can also be used while sending an email to your boss asking for a pay raise. The email can simply start with "Dear Mr. / Ms. .................." instead of the whole description as mentioned at the top ("To, designation etc") and it can simply end with "Thanks and Regards, ............." instead of "Yours sincerely, etc".

Few Important Do's and Don'ts

(1) As far as possible try to meet your boss or the concerned officer personally and explain the reasons for which you are requesting the pay raise. The submission of request letter followed by a personal meeting could be beneficial.
(2) The timing of your letter is very important. If you submit a letter during a higher turnover/profit period or just after you got a big sale (fixed an imp. technical issue, invented something new, etc), then it might materialize. But if you demand a raise during loss making period (or if you perform badly), then it might work in a bad way for you.
(3) Sometimes, you can even put in some conditions suggesting that you can achieve a certain target if the raise were to be given to you. The achievement of target can either succeed or precede your pay raise.
(4) The foremost thing is to justify your salary increment as compared to the responsibilities assigned to you. You can compare the trend in pay scale of the employees in similar posts in other companies in the same industry.

(1) Do not mention too many personal problems (esp. financial) in the letter, which will in a way depict that you are working under a lot of pressure (bothered by personal issues).
(2) Do not compare yourself with any other colleagues who got a higher raise than you. This may be considered as an insult to the judgement of the officer in charge of appraisal or your boss.
(3) It won't be advisable to give ultimatums in the letter. (If they don't give you raise, you will leave the Company.) However, during your personal meeting you can politely mention that due to cost of living issues you have no other option but to look for jobs which can pay satisfactorily.
(4) Do not ask for unrealistic hike in your pay. Your pay raise is justified by what you deserve not by what you desire. Please ask for realistic increase in salary.

The last but not the least - when you are meeting your boss to request for a pay raise, please go well-dressed, maintain the decency, sit straight, remember your posture and gestures speak for yourself and try to be as charismatic as possible in your look and talk. :)


  1. I have wrote to my boss in this format. Hope they increase my salary. At least a little bit more yaar. :P

  2. Good that you have described the request in a bit detail. It was very helpful. Thanks.

  3. Boss is an annoying creature of the world. :p But you request to them very very nicely and they will hear your plea. So my point being, you too don't be an annoying employee and just act politely all the time and your pay hike is ensured. Of course, good performance is the main criteria.


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