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Employee Salary Income Verification/Proof Letter from Employer

When a person applies to a financial institution for a new credit card, bank account, loans, mortgage on properties, etc., these institutions carry out certain verification to establish the credit worthiness of the prospective customer before approving his application.
sample income verification letter from employer

One of the verification methods is to confirm the monthly income of the customer from its employer where he is having a job. Hence, these financial institutions ask the customer to get an income proof letter from the employer or they directly write to the HR or Accounts Department of that company asking for the income proof letter for the applicant employee.

The format of the income letter or certificate to be provided by the employer could be somehow in the template given hereunder.


TEMPLATE #1
(In case the Financial Institution has directly written to the Employer asking for Income proof of an Employee)

Date: ....................

To
(Name of the Financial Institution)
(Address)
(Contact No.)

Kind Attn: (Name and Designation of the Concerned Officer in the Financial Institution)

Sub.: Details of income of (Employee Name), (Designation) from our company

We are in receipt of your letter dated ............, wherein you have sought for the details of the last three months' salary income of our employee - Mr. ..................... We understand this is with respect to his personal loan application pending with your institution. We hereby confirm that (Name of the Employee), (Designation), (Employee Code), has been working in the (Name of the Department) of our company i.e. (Name of the Company) since (Date of joining of the employee).

We further confirm that he has been drawing salaries as per the following details as extracted from our records.

• (Month Name): Fixed Pay - .................... and Variable Pay - ...............
• (Month Name): Fixed Pay - .................... and Variable Pay - ...............
• (Month Name): Fixed Pay - .................... and Variable Pay - ...............

Please note that he was promoted this year in (month name) and his salary was hiked by ....%. His next promotion is due in (month, year).

Trust the information provided above will be sufficient for your purpose. In case, you need any other information or need clarification on any points, please feel free to write to me or contact me anytime during office hours.

Thanking you,
Yours faithfully,
For ................ Limited,

   (signature)
(Name of the Officer)
(Designation)


TEMPLATE #2
(In case the Employee has sought an income verification letter from the Employer to provide to the Financial Institution)


Date: ....................
Ref: .....................

TO WHOMSOEVER IT MAY CONCERN

We are providing herewith the salary income details of (Name of the Employee), (Designation), (Employee Code), who has been working in the (Name of the Department) of our company i.e. (Name of the Company) since (Date of joining of the employee).

In the last three months, she has been drawing a salary of .................... per month, which excludes variable pay and incentive given to her for her performance of ................., ................. and ................. respectively during the three months period.

The information provided herein above is accurate as per our records and to the best of my knowledge. This certificate is being provided upon her request. This is to be provided to the (Name of the Financial Institution) in support of her application for a Credit Card.

Thanking you,
Yours faithfully,
For ................... Limited,

   (signature)
(Name of the Officer)
(Designation)


Comments

  1. Very helpful site for a guy working in HR.
    Thanks for the format. It was useful.

    ReplyDelete
  2. Hi. I've referred the templates for my drafting purpose. Thank you!

    ReplyDelete

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