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Authority Letter to Pick up Collect Official Documents Template

When some documents are required to be collected from somewhere, one does not have to be personally available to pick it up from there unless it is a sort of a precondition on the whole arrangement.

authority letter to pick up documentA person or an official of an organisation can provide an authority letter, whereby authorizing any other person/representative to collect the documents on his/their behalf.

The authorized person should carry his identity proof during the time of collecting documents as the opposite party may likely verify that.

Here are a couple of samples of such letters for your reference.

TEMPLATE #1
(Company Authority Letter)

Ref: ..................
Date: ................

To
(Name of the Officer)
(Designation)
(Name of the Organisation)
(Address)

Sub.: Authorisation to collect documents on our behalf.

Dear Mr./Ms. .............,

We hereby authorize our representative - Mr. ............., (Designation) to collect the following documents from your office, on behalf of our organisation. Kindly refer to your letter to us bearing ref no. ............... dated ............. in this matter.

Signature: ...............
(Name of the Representative)

Verified by: .......................
(Name, sing and seal of the Authorizing Official)

Details of the documents: ....................................

Kindly have the documents handed over to him during his visit to your office on (Date).

Thanking you for your cooperation!

Sincerely,

    (Signature)
(Name of the Officer)
(Designation)


TEMPLATE #2
(Personal Authority Letter)

Date: ................

From
(Name of the Person)
(Full Address)
(Contact No.)
(Email Id)

To
(Name of the Officer)
(Designation)
(Name of the Organisation)
(Address)

Sub.: Authorisation to collect documents on my behalf.

Dear Mr./Ms. ................,

Greetings of the day!

Kindly refer to your letter to me by ref no. ............... dated ............ I understand the (Name of Documents) is ready to be picked up from your office. Unfortunately, I will be out of town for the next couple of weeks. Hence, I am unable to collect the documents personally.

As those documents are urgently needed to complete certain tasks at my end, I would like to have it collected through my representative at the earliest. This will enable my office staff to start working on those documents as may be needed.

I hereby authorize the following person who will collect the document from your office.

Name of the representative: .....................
Signature: .....................
Details of the document: ..........................

Kind request to please have the documents handed over to him during his visit to your office tomorrow.

Thanking you for your cooperation!

Yours faithfully,

    (Signature)
(Name of the Person)



Authority Letter to Pick up Official Documents Template

Comments

  1. Thank you for the format of the letter. Helpful.

    ReplyDelete
  2. Cool. Thanks a lot.

    ReplyDelete
  3. Thank you for the letter

    ReplyDelete
  4. Such letters should also incorporate attested specimen signatures of authorised person by authorising person.

    ReplyDelete

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