Office Closed for Holiday Notice Sample - Whole day or Early closing

It is always advisable that the notice of any holiday, when office will remain closed, should be given well in advance - so that no employee is put to inconvenience of coming to office on a day when its closed.

Generally, notice of common national holidays are given well in advance at the beginning of the calendar year or fiscal year. But when an unexpected holiday is declared due to extraordinary circumstances like some political strikes, death of a national figure, etc, then employees are given notice just a day or few days before it.


Office closed for holiday notice : Memo to all employees

Dear All,

Please note that our office will be closed on (day), (date) because of the (mention reason).

The office will then open as usual on next working day.

This is for your kind information. Do spread this info among other colleagues.

Kind Regards,
(Name of the Officer)

Business store closed for holiday notice : Email to all clients

Dear Sir/Madam,

Kindly note that our business store will remain closed on (day), (date) because of the (mention reason).

We regret for any inconvenience it might have caused to you.

In case of any emergency, please call at .................

Thank you for your cooperation!

Kind Regards,
(Name of the Officer)

Offices or institutions where public visit in general (Govt. office, Museum, etc)


Please be informed that the (name of the office/institution) will be closed to the Public on (day), (date) because of the (mention reason).

The (office) will reopen for regular business/visits on (day), (date) at (time).

Please accept our apologies for any inconvenience caused.

For any emergency need, kindly call at ...............


(Name of the Authorised Officer)

Early closing of office - email to all employees

Dear All,

Please be informed that our office will be closed today at (time) because of the (mention reason).

Kindly consult with your HODs about the urgency of pending works before leaving the office.

Thanks for your understanding and cooperation!

Kind regards,
(Name of the Officer)


  1. Dia Ghosh8/23/2018

    All the formats will come very handy when needed. Right now need only one. Thanks.

  2. Saumya Mishra10/10/2018

    Thank you. Notice format was helpful.


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