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Condolence Mail to Family of Colleague Coworker who Died

It would be a kind gesture from your side if you write a sympathetic condolence letter to the family of a colleague/coworker who recently passed away.

You have to keep in mind a couple of important things in drafting this letter:

condolence letter to family of deceased employee1) Timing (when to post this letter):
   During the first few days after the death, all the family members will be quite busy arranging for the funeral and will be in the mourning stage. Hence, it would be advisable if you post the letter a few days after the funeral day, not too delayed though, say around 4-5 days after the funeral.

2) Wording of the letter - what not to mention:
   You have to be very careful what you write in the letter. Of course, you will give your condolences on the tragic death, wherein there is nothing much to worry about the wording. However, you should try not to mention anything about his character or what he did wrong, which may be hurtful or insulting to his family. Also, try not to mention any money due from him to you. If there is anything of such a matter, please discuss it after a few days.

Here is a sample of such a condolence letter. Subject line and date are not necessary to be mentioned.


Mr./Mrs. (Name of the Family Member)
(House Address)

Dear Mr./Mrs. ____________,

I am saddened to hear about the sudden death of (Name of the Deceased). He was working in the same department of our company, where I work. We shared a good friendly relationship. We used to have lunch together every working day without fail. I have many memorable moments shared with him.

I was aware of his illness, which had been there for a long time. I was praying to God that someday he would be a cured man. Alas, God was not merciful to him. He is at peace now at last. He was a very hard working person; we all knew it at our workplace. Once he is determined to do something, he will not rest until the work is finished. I am sure many people will cherish his loving memory even if he has departed us untimely. I will remember him as long as I live.

Again, my heartfelt condolences and deepest sympathy to you and your family during this sorrowful time. I will be very glad if I can be of any help at any point of time in the future. Please do not hesitate to get in touch with me; it would be my privilege to be of help to you.

I pray to the Almighty that his soul may rest in peace. May God give you the strength to overcome this phase of life.

Yours truly,

(Name of the Person)

(Full Address)
Mob. _________

Condolence Message to Family of a Colleague who Died


  1. Jagga K Reddy19 August, 2018

    Useful format. I have referred it in writing my letter to the family of my deceased friend. Untimely death of someone dear brings a lot of pain into our lives. Only to live by their lovely memories.

  2. Thank you


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