Request Letter to Return the Cheque because of Signature Error

In case, you have already issued a cheque to a party for making the payment but later on you realize that there is some error in it.

Then it would be better to ask that party to return the cheque in replacement for a new cheque. Example: When you think, the signature was done hurriedly and it will surely not be accepted by the bank.

However, it would be advisable to exchange the old and new cheque simultaneously through a personal meeting because such a replacement request to that party may raise suspicion on his part.

Here is a sample of the letter for your reference while drafting.

TEMPLATE

Ref: ....................

Date: ..................

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Office Address)

(Phone Number)

Sub.: Request to return back cheque issued earlier because of signature error

Ref: Cheque no. ........ dated ........ issued earlier to you against bill no. ..........

Dear Ms./Mr. .............,

Greetings of the day!

We had issued to you a cheque bearing no. .......... dated ........... for a sum of (amount) on (date) by courier which was delivered to you on (date) as per our records. The said cheque was issued for payment against your invoice no. ............ dated ................ We are sorry to state that there has been an unintentional signature mistake in the cheque because of which the cheque may be dishonored at the bank.

Therefore, we want to rectify the error by sending you a new cheque in replacement of the old one. Would you be kind enough to send us back the cheque so that we can do the needful from our end please.

We truly apologize for such an inconvenience to you from our side.

Thanking you,

Yours faithfully,

   (Signature)

(Name of the Officer)

(Designation)