SEARCH YOUR QUERY HERE

EPF Joint Declaration Form by Member (Employee) & Employer

If an employee wants to correct his/her basic details in the records of Provident Fund (PF) account, then that employee and his employer are required to submit a joint request to the concerned EPFO field office by submitting a Joint Declaration Form. (Manual Application)

The basic details of the PF member (ie. the employee) that can be requested for correction are:

1) Name of the employee;
2) Father/ Husband Name;
3) PF / EPS Account No.;
4) Date of Birth (DD/MM/YYYY);
5) Date of joining (DD/MM/YYYY);
6) Date of leaving (DD/MM/YYYY).




If there are any other details that may be wrongly entered in the PF records, you can consult with your Employer or EPFO office, they will guide you for the appropriate procedure for rectifying the error.

In order to reduce the paper work and delay in processing the manual applications, EPFO has developed a Unified Portal where member can submit online requests to his/her employer at Member Interface in the Unified Portal for correction in the basic details. (Online Application)

The physical form to be submitted i.e. joint declaration form as prescribed by EPFO is provided hereunder. The format may change from time to time. Do check with the EPFO office or your employer before proceeding.

Download the form in word format (.doc) : available here

FORMAT

Joint Declaration by the Member and the Employer

Date: .... . .... . ....

To
The Regional P F Commissioner
..................................................... (Branch Office Name)
..................................................... (Complete Address)

Sub: Joint declaration by the member and the employer for correction of ..............
Ref: PF No. ............................, UAN ...........................

Dear Sir,

I, ..........(Name of the Employee)............. am / was an employee / ex-employee of ...........(Name of the Organization)......................., furnishing below herewith correct details with aforesaid establishment. My PF number is ........................ and UAN is .............................

EPF Joint Declaration Form by Member (Employee) & Employer

I am also enclosing herewith self attested copy of ID proof (Any one of PAN card/ Voters’ Identity Card / Passport / Driving License / Aadhar Card) for your ready reference and verification purposes in support of the correct details as mentioned above.

Therefore, you are requested to make necessary changes in your records (if required) under intimation to me.

An early action in this regard will be highly appreciated.

Thanking you,

Yours faithfully,

Name & Signature of Applicant : .......................

Name of Authorized Signatory : .........................

Signature With Establishment Seal : ...................


Encl.: As Above

Comments

  1. Jibitesh Mishra8/17/2018

    Thanks! Very helpful.

    ReplyDelete
  2. Anonymous10/09/2018

    Thank you very much! Really needed it urgently.

    ReplyDelete
  3. Is there any supporting documents to be attached with this form???

    ReplyDelete
    Replies
    1. Jasmine11/21/2018

      Yes, supporting documents as a proof of the accurate information should be enclosed viz. Passport copy, Gazetted notification copy for name change, etc. It varies depending upon your application for change in that particular details whether name or date of birth or address etc.

      Delete
  4. UAN potal, i am not able to link my PAN card, as its not matching with the PAN applicant name. is that important to link my PAN in UAN...?

    PAN : father full name, my first name and last name.
    But all other documents: my first name and last name and my father first letter.

    ReplyDelete
  5. Joint declaration form which EPF office ko send karna padega sir,, because I have multiple Pf account ,present or previous EPF office me summit karna padega

    ReplyDelete
    Replies
    1. Raghavendra1/12/2019

      (1) First of all, it would be advisable for you to consolidate your multiple PF accounts into one account only. You can visit the EPFO website and do this. You may have to coordinate with your current and previous employers for this. Or else visit the PF office nearest to your city and take guidance from them.

      If you aren't going to consolidate, you may face some issues with your PF accounts in future.

      (2) If something has to be changed urgently and you want to submit the Joint declaration form for it, then you can submit the form through your current employer at the EPF office wherein the PF account is maintained. Or else directly visit the EPF office and submit the form. And for changing the details in previous PF accounts, likewise you will have to visit the concerned EPF offices and submit the forms.

      That's why - in order to avoid a lengthy process - try to merge all the PF accounts into one.

      Visit EPFO website for more information or consult with the Payroll officer or HR department of your company for guidance on the same.

      Delete
  6. how many days it will take to update once submitted

    ReplyDelete
    Replies
    1. They say 15 but it updates in 3 working days

      Delete
  7. I need to add my father's name in my pf account. So can I do that in pf office or should I go to employer?

    ReplyDelete
    Replies
    1. Jayesh2/19/2019

      You can check with the concerned officer with your company, he can provide you with the appropriate form to sign and submit. If they don't cooperate, login into EPF employee official site and try to update your KYC there. After submitting online request, it will come for approval of the employer and they've to approve online. Just coordinate.

      Delete
  8. I couldn't link my PAN card. Due to name change but since my aadhar card got linked unable to change my name in EPFO site.
    Kindly suggest for the next actions in processing of my joint declaration form.

    ReplyDelete
    Replies
    1. Darpan2/22/2019

      Fill in the joint declaration form, sign and take signature of employer as needed. And have it submitted at the EPFO office along with supporting documents. You can directly go to EPFO office and submit it or where you are working you can request the payroll or concerned officer who goes to EPF office for other works.

      Delete
  9. Already I'm submitted last 13 days but not updated why

    ReplyDelete
    Replies
    1. Deep Patel3/06/2019

      It can take around 15 to 45 days. Wait for around 3 weeks from the date of submission, if still not updated then start following up with the EPF office.

      Delete
  10. Dear sir i have submitted joint declaration form for name change in pf office and also received acknowledgement how many days it will take to update in uan portal.

    ReplyDelete
    Replies
    1. Within a couple of weeks or at most a month, it should get updated. Keep following up with the EPF office after 15 days over.

      Delete
  11. if some has worked in three different organisation and has transferred his pf account and what about eps account which is not transferable

    ReplyDelete
  12. Dear sir i have submitted joint declaration form in pf office on 14th march till now my name has not been updated I registered grievance I got a reply that.... this office has forwarded the request of the member after approval it will be updated. How many days it will take sir to update in portal.

    ReplyDelete
    Replies
    1. Pradyot3/28/2019

      If you're in employment somewhere, it may have gone to the Employer for approval. There's is a online portal for that. Please check with the payroll/ hr department of your company who is responsible for this.

      Otherwise, it might be an internal process in PF office. Your application may have been forwarded to the appropriate officer for approval. In that case, you may have to wait for some more days.

      Delete
    2. Joint declaration has submitted by my previous employer and I also received acknowledgement from them.casually how many days it will take to approve after taking holidays of epfo today is 8th day after submition of my JD.

      Delete
    3. Pradyot3/28/2019

      Within 15-45days, it generally gets updated, try following up with the PF office once a week if possible.

      Delete
    4. My previous employer office region is in pune but now I'm in Hyderabad can we contact Hyderabad pf office

      Delete
    5. Pradyot3/28/2019

      Since your previous employer at Pune has submitted the joint declaration, it'd be better if you directly contact Pune PF office and find out the status. Hyderabad office may not be able to help you on this.

      Delete
    6. How should we contact them any mail id so that I can mail to them.

      Delete
    7. Pradyot3/28/2019

      Better to call in addition to email. Check EPF portal : EPFO Pune

      Delete
    8. Hi sir my name is changed in UAN portal today but when I'm linking my pan it is showing pan verification failed does not match with UAN.
      In passbook my name is not updated but in UAN portal my name is changed.
      Should I wait for UAN
      updation in database

      Delete
    9. Anonymous4/04/2019

      Yes, wait for few days. If still not updated call/email EPFO Pune and keep following up until it's done.

      Delete
  13. How to correct the Aadhar and PAN card name in UAN. The name is wrong in KYC details in UAN and my PAN is in failed status whereas aadhar is showing unverified. How do i correct it to ensure the name is updated correctly as per the aadhar and PAN card....

    ReplyDelete
  14. hi sir i have provide JD form on april 5th and also i received acknowledge ment number but still now my father name not add in my pf account i raise grievance 2 times no reply
    pls tell me ant suggestion

    ReplyDelete
    Replies
    1. I'd suggest you go directly to the PF office and meet the concerned officer and explain about your matter and ask the reasons for the delay. If your matter is not resolved within a week after that, lodge a complaint to the higher authority. Find out the higher authority's email id from EPFO website and also submit a written complaint at the PF office, addressing the complaint letter to the higher authority.

      Delete
    2. I was already submitted JD but my employer ask to acknowledgement copy where I get acknowledgement copy

      Delete
    3. If you had submitted JD form manually at the PF office then they would have given an Acknowledgement copy.

      If you had submitted JD form online at the PF portal then you must have received the acknowledgement number. Check the PF portal again to find the option to download the acknowledgement copy.

      Otherwise if your employer is asking, give them the acknowledgement number and date of submission.

      Delete
  15. I sent Joint declaration with attested documents to company HR ( mumbai office) by post few days back, i want know hr department only take care of further process or send back me the documents with company seal ?

    ReplyDelete
    Replies
    1. Call them and find out. Request them to have it submitted to the PF office.

      Delete

Post a Comment

Leave your comments and queries here. We will try to get back to you.