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Thank you Note to Boss when Leaving Job after Resignation

Worked in a job for a long time? Leaving the job now?

Since you have worked there for a long time, you must have learnt many things about the work. Many times, you must have been guided by your boss for progressing and completing the work. In a way, your boss is your teacher at work.

thank you letter to boss when leaving a job sample
Therefore, when you are resigning and ready to move on to another organization, you ought to show your gratitude to your boss by thanking him for his support, guidance and help from time to time.

Thanking may not be necessarily communicated in writing. If you can meet him personally and thank him sincerely, he will be happy about it. In addition to thanking personally, you should also try to write a brief thank you note to him either by mail or by letter. These days emails are the best mode of communication.

Five important elements of this departing thank you note:

1) Show gratitude by thanking him properly.
2) Mention about one or more memorable moments of working with him.
3) Mention about what you have learnt from him - broad categorically speaking.
4) Convey that you can be of help to him in the future, if he needs you.
5) Additionally, though it may not be very advisable to mention this, if you really want to mention what your boss should rectify in his behavior or work attitude or way of completing a task, you can communicate it very kindly so as not to hurt his feelings.

The following format of thank you note to the boss should be good enough. You can modify it suitably to add any of your personal good moments with him work related or personally.


Dear Sir/Madam,

It was a pleasure working under your supervision for the last .... years since I joined the company. I could not thank you enough for all the support you have given to me from time to time during this period.

From you, I have learnt a great deal of management skills, how to deal with clients, colleagues, etc. I have also gained in-depth knowledge about the product offerings from you. I have now understood why one must have a fundamental and deep knowledge about the products that we are dealing with. Thanks for your guidance in this regard.

I remember once I was so stuck in a project that I needed some sort of direction to go ahead and even though you were very busy that day in your work, you were kind enough to spend the rest of the day with me in solving the issues and giving me some valuable directions to progress. That was one memorable day at the office.

I would be very glad if you can call upon me anytime you need in the future for any kind of help from my side. It would be my pleasure to be of assistance to you in any way possible.

Thanks again for everything!

Yours truly,

Kind regards,
(Name of the Employee)

thank you note to boss when leaving job examples


  1. The sample seems fine to me for use. So I will go ahead, do some modification and use it.

  2. Jasmin Camenisch19 September, 2018

    Yes, departure is an emotional thing. We must show gratitude to our supporters at work. Thanks for the template for reference!


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