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Sample Thank You Letter to Employee for Valuable Suggestions

As a boss or superior officer or HR head, your duty is to keep on appreciating and encouraging the good work performance of the hardworking employees. Thank the employees for their efforts that they put in, which ultimately help in the overall growth of the company.

appreciation letter to employee sampleMany employees, apart from their regular work, do also take an interest in providing their suggestions, which they feel would improve the products or services of the company or a particular system/process of carrying out any activity in a department, or any loopholes that are causing problems in the offices, which can be fixed and so on. Sometimes, some of these suggestions do solve the problem or improve a certain thing in the organization.

Here is an example of such an appreciation letter. Make necessary changes in it as per your requirement.


Date: _________

(Name of the Employee)
(Department Name)

Subj.: Appreciation for your suggestions on (Topic).

Dear Mr./Ms. _________,

We highly appreciate your efforts for providing valuable suggestions from time to time with regard to the improvement of our _________ product/service or _______ process. The same were taken into consideration by the concerned department.

Some of your suggestions have been implemented successfully. We are glad to say that they have proven to be beneficial as per the feedback received from our Customer Service department and Product Development department.

While it is essential that an employee dedicate his work hours for completion of the assigned tasks, it is also of paramount help when the employee brings his personal thoughts on the lacuna of the products or processes that he notices. We thank you for being prompt in bringing these suggestions to our notice.

We are happy to award an additional incentive amount of _________ for the last month in appreciation of your extra efforts in bringing in valuable ideas and giving feedback to us.

We hope that you will continue to promptly give your suggestions in the development and improvement of the products and services of our company, or for an overall improvement of the working environment.

All the very best to you!

Yours truly,

(Name of the Officer)
________ Department


  1. Mitali Mishra22 August, 2018

    Thank you for the Thanks letter. :)

  2. Excellent. I am referring this to write the letter.


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