Annex H Prior Intimation Letter for Govt Employee Passport

In India, a passport is issued under the Passports Act, 1967. While applying for a passport, a person has to submit some supporting documents along with the passport application form. One of such documents is the prior intimation (pi) letter. Each person is not required to submit all the supporting documents prescribed under the law. Depending upon the criteria applicable upon a person, the requirement of supporting documents is determined.

Government/ Public Sector/ Statutory body employees and Applicants having Diplomatic/ Official Passport and applying for ordinary Passport while in service are required to provide a copy of the prior intimation letter duly signed and sealed by his/her employer.

Here is the format of prior intimation letter as per Annexure H prescribed by the Passport Authorities of India. The format may undergo change from time to time. Please check the official website of Passport Seva maintained by the Ministry of External Affairs, Government of India for the latest version of the format.

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ANNEXURE ‘H’

PRIOR INTIMATION (PI) LETTER FROM THE GOVERNMENT/PSU/STATUTORY BODY EMPLOYEE TO HIS/HER ADMINISTRATIVE OFFICE FOR SUBMISSION OF PASSPORT APPLICATION FOR HIMSELF/HERSELF (ON PLAIN PAPER)

                                                                                Place: ......................

                                                                                Date: ......................

[To be addressed to the Controlling/Administrative Authority with full postal address]

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PIN: ...................

Tel: ………….................................................

Fax: ..............................................................

Email: ...........................................................

Subject: Prior Intimation for Submission of Passport Application.

Sir/Madam,

I hereby give prior intimation that I am applying for an ordinary Passport to Regional Passport Office, ......................

This is for your kind information and record.

                                                            Yours faithfully,

Employer Signature: ......................    Signature: .........................

                                                            Name: ...............................

Employer Office Seal: ...................    Date of Birth: ....................

                                                            Designation: ......................

                                                            Name of Office Where Working: ..................

                                                            Name of Organisation: ...........................

                                                            Address of Present Office: .....................

                                                            Residential Address: ..............................

Note: The Prior Intimation Letter (under this Annexure) shall be accepted by the Passport Authority for processing the passport application if the same bears the signature and seal of the employer of the applicant acknowledging its receipt.