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Authorized Signatory's Signature Verification Letter from Bank

What is a Signature Verification Letter?

These letters serve as proof letters. Sign verification letters not only validate and confirm the signature of the party in concern, but also the identity other important details like address, phone number, etc. of that party, which could be an individual or an organization.

signature verification letter from bank formatWhen is it needed? Signature verification letters may be asked for, when an organization is applying for something, viz. new telephone/internet connection, permission from a statutory authority, etc.

Who issues it? Signature verification letters are issued by the official banker of an organization.

Whose sign is verified? In case of an organization, the signature of the Authorized Signatory, who is authorized to sign the necessary documents, is verified/attested by the banker.

Format: First, enquire with the institution to whom the letter is to be submitted, if they have any specific template of the signature verification letter. They may insist upon the use of their format, in which case, you should use that. If no specific format is there, then you can use your own format or the sample below to prepare the letter.

TEMPLATE #1

TO WHOMSOEVER IT MAY CONCERN

This is to certify that (Name of the Organisation), having their registered/branch office at (Address of the Organisation), is maintaining a current bank account bearing number .................... with our Bank i.e. (Name of the Bank), and have been operating the said account in the normal course of its business since (Year).

Presently, as per the records available with the bank, (Name of Authorized Signatory) is the official authorized signatory for the operation of the account on behalf of the aforementioned organization. Further, as per our records, his/her signature as appearing hereunder is duly attested.

Authorised Signatory:

                (Signature)
Name: ...........................................
Designation: .....................
Phone Number: .................
Date: .................

    (Affix Official Seal Here)

Banker:

                (Signature)
Name: ...........................................
Designation: .....................
Phone Number: .................
Date: .................

    (Affix Bank Seal Here)


TEMPLATE #2

Ref: ....................
Date: ..................

To
(Name of the Institution to whom letter to be submitted)
(Complete Address)
(Phone Number)

Sub.: Submission of Verification Letter
Ref: Our application regarding ............

Dear Sir/Madam,

(Name of the Organization), situated at (Office Address), has been maintaining a current account bearing number ...................... with our bank at (Branch Name). They have been operating the said account in the normal course of its business since (Year).

As per the records available with the bank, we hereby attest the followings:

Signature: ........................              (Official Seal)

Name of the Authorized Signatory: ........................
Designation: ............................
Name of the Organization: .........................
Office Address: ......................................
Phone Number: ............................

The verification letter has been issued on request of the said Authorized Signatory for purpose of applying for (mention the purpose viz. new broadband connection) as required for the organization.

Sincerely,

    (Signature)
(Name of the Banking Official)
(Designation)
(Phone Number)
(Bank Seal)

.............................................

Imp. Notes:

(1) The letter could be printed either on the letterhead of the organization or their banker. Either way it should serve the purpose.

(2) The letter must be signed by the Authorized Signatory and the Banker with their official seal/ rubber stamp with full name, designation, employee code, telephone number, etc.

(3) The Banker, who is attesting the letter, should preferably be the Branch Manager or any other employee of the bank of the same or higher rank of the bank.

(4) The Authorized Signatory should provide copies of other necessary documents:
(i) self-attested copies of identity and address proofs,
(ii) proof that he's the authorized signatory viz. board resolution, authorization letter from senior official, etc.,
(iii) all other required documents as required.

(5) Before submitting the original copy of the signature verification letter to anyone, keep a photocopy of it for future reference.


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