Letter to Meteorological Department - Requesting for Data

In order to request the Meteorological Department for getting any specific data from them either for one time or periodically, you need to check with them first if they have any specific form in which you can make an application requesting for data.

It would be advisable for you to submit your request in the Data Request Form prescribed by the Meteorological Department.

You may carry your request letter in your own format having all the details and cordially request them to accept it in the interest of saving time.

Here is a sample of such a request letter for your reference.

TEMPLATE

DATA REQUEST FORM

(Fill in the information in Block Letters)

(Tick your choice wherever required)

1. Name of the Applicant: ......................................

2. Type of the Applicant: Individual/ Organization

    Sub-type: Commercial/ Registration/ Research

3. Name and Designation of the Authorized Person, in case of Organization: ..............................

4. Communication Address: ...............................................

    Phone No. ........................

    Fax No. ............................

    Email Id. ..........................

(The address will be used to send requested data to that address.)

5. Type of Data Required: Surface/ Autographic/ Rainfall/ OLR/ Upper-Air/ Agro-Met/ Marine/ Ozone/ Air-Pollution/ AWS/ Radiation/ Others ........

6. Parameter Required: Rainfall/ Temperature/ Pressure/ RH Wind (Speed/Direction)/ RS/ RW/ OLR/ SST or specify ...........

7. Data Period: From ........................... Upto .............................

8. Frequency of Data: Hourly/ Daily/ Weekly/ Monthly/ Annual (rainfall)

9. Stations/ Regions/ Locations for which Data is required: .........................................

10. Mode of supply of data: Through Email / in CD to address / Hand delivery (self-collect)

      (If CD delivery is requested for, a payment of (Amount) is to be made along with this form.)

11. Format of data to be supplied: Excel / Ready to Read format

12. Any other special information required: ................................

13. Special instruction, if any: ......................................................

        (Signature)

(Name of the Person/Authorized Signatory)

(Name of the Organization, if any)

(Affix Official Seal)

Place: ..................

Date: ...................