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Letter to Meteorological Department Requesting for Data (Sample)

In order to request to the Meteorological Department for getting any specific data from them either for one time or periodically, you need to check with them first if they have any specific form in which they only accept such data requests.

If there is already a Data Request Format, it would be advisable for you to submit your request in that form. Or else if you want to complete the submission faster, you may carry your request letter having all the details and cordially request them to accept it in the interest of saving time.

If there is no such format, you could use your own format covering all necessary details or else use the following format. You can add/delete the necessary information in it.

TEMPLATE OF DATA REQUEST LETTER TO METEOROLOGICAL DEPT.

DATA REQUEST FORM
(Fill in the information in Block Letters)
(Tick your choice wherever required)

1. Name of the Applicant: ......................................

2. Type of the Applicant: Individual/ Organization
    Sub-type: Commercial / Registration / Research

3. Name and Designation of the Authorized Person, in case of Organization: ..............................

4. Communication Address: .................................................................
    Phone No. ........................
    Fax No. ............................
    Email Id. ..........................

(The address will be used to send requested data to that address.)

5. Type of Data Required : Surface / Autographic / Rainfall / OLR /  Upper-Air / Agro-Met / Marine / Ozone / Air-Pollution / AWS / Radiation / Others ........

6. Parameter Required: Rainfall / Temperature / Pressure / RH Wind (Speed/Direction) / RS /RW/OLR/  SST or specify ......

7. Data Period: From ........................... Upto .............................

8. Frequency of Data: Hourly / Daily / Weekly / Monthly /  Annual (rainfall)

9. Stations / Regions / Locations for which Data is required: .........................................

10. Mode of supply of data: Through Email / in CD to address / Hand delivery (self collect)
      (If CD delivery requested for, a payment of ..... is to be made along with this form.)

11. Format of data to be supplied: Excel / Ready to Read format

12. Any other special information required: ................................

13. Special instruction, if any: ......................................................


Place: ...........................
Date: ............................


 Signature

(Name of the Person/Authorized Signatory)
(Name of the Organization, if any)
(Affix Official Seal)

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