Format of Request Letter to Principal to Postpone Exam Date

Sometimes, due to an inadvertent situation, a student (or the parents on behalf of the student) may apply to the Principal of the school to defer the exam only for that student to later date(s). Such situations arise, when a student has to spend his time on something due to an emergency, for which it becomes difficult to go to school on the exam date.

Generally, it happens when the student is ill himself or any of his family members is seriously ill and he has to spend time at home/ hospital looking after the patient or if the date of wedding of a very close family member is on the same day of the wedding and likewise for many other reasons.

The following samples are for your reference. Do necessary modifications as needed in your case.

TEMPLATE #1

(Letter from Student to Principal) (Reason - Mother is ill)

Date: _________

To

The Principal

(Name of the School)

(Address, Phone No.)

Sub.: Request for postponement of my appearing in the ensuing examination

Respected Sir/Madam,

I am a student of __th standard of your school. Our ensuing quarterly examination is scheduled to be held from (Date) onwards. In this regard, I beg to state that my mother's health is in critical condition. I am the only child of my parents. I have to spend a lot of my time attending to the daily needs of my mother since she is mostly bedridden throughout the day, while my father is at work. There is no one else presently available to do these works.

I am sad to say that her condition is worsening and she might be needed to be taken to the hospital anytime, for which my presence is required at all times at the house.

Therefore, I will not be able to attend the ensuing quarterly examination on the scheduled dates. I kindly request you to grant me a postponement for this examination. Once the situation gets better, I will be in a position to go to school and attend the exam at any date as may be set forth by the school authority.

I would be grateful to you for your kind consideration in this regard.

Thanking you,

Yours obediently,

    (Signature)

(Full Name of the Student)

Standard: _____

Roll Number: _________

TEMPLATE #2

(Letter from Parents to Principal) (Reason - child/student is ill)

Date: _________

To

The Principal

(School Name)

(Address)

(Tel. No.)

Sub.: Request for adjournment of half-yearly examination

Respected Sir/Madam,

I am the father/mother of (Name of the Student), a ___th standard student of your school. I understand the half-yearly exam of ___th standard students is scheduled to be held from (Date).

I have to inform you that (First Name of Student) is very sick presently. He/She has been strictly advised by the doctor for bed rest for the next few days. Hence, it seems he/she will not be able to attend the exam on scheduled dates.

Therefore, I have to kindly request your goodself to reschedule the exam date only for him/her to later date(s) after he/she resumes going to school.

Your kind consideration in this regard is appreciated.

Thanking you,

Sincerely,

     (Signature)

(Name of the Father/Mother)

Mob. _________

TEMPLATE #3

(Letter from Parents to Principal) (Reason - Natural Calamities viz. Flood, Cyclone, etc.)

Date: _________

To

The Principal

(School Name)

(Address)

(Tel. No.)

Sub.: Request for adjournment of quarterly examination

Respected Sir/Madam,

We are the parents of the students of ___th and ___th standards. We beg to state that, and as you are well aware, our locality has been greatly affected by the recent cyclone. The school was also closed for several days for this purpose, which affected the scheduled completion of some of the chapters of the papers in class.

We understand the quarterly examination is scheduled to begin from (Date). You would appreciate that the studies of the students were greatly impacted by the cyclone, and the school was closed as well during the said period.

Therefore, we would like to kindly request your goodself to postpone the exam to a later date. This would not only help the school to complete the pending chapters of the papers in class but would also help the students prepare well for the exam.

Thanking you for your kind consideration in this regard!

Sincerely,

     (Signatures)

(Name of the Parents)

Mob. _________

TEMPLATE #4

(Letter from Student to Principal) (Reason - Wedding of any family member.)

Date: _________

To

The Principal

(Name of the School)

(Address, Phone No.)

Sub.: Request for postponement of my examination

Respected Sir/Madam,

I am a student of ___th standard, having roll number ________. The monthly exam for us is scheduled to be held from (Date) onwards. I would like to inform you that my elder sister's marriage is on (Date).

Therefore, I would be unable to attend the exam on that date for (Name of the Subject/Paper). However, I would try to appear for the exam for the rest of the subjects/ papers.

A wedding invitation card is annexed herewith for your kind perusal.

Therefore, kind request to your goodself to allow me to appear for the exam for that paper on any day later.

Thanking you,

Yours obediently,

    (Signature)

(Full Name of the Student)

Standard: _____

Roll Number: _________

TEMPLATE #5

(Letter from Student to Principal) (Reason - Death of any family member/ relative.)

Date: _________

To

The Principal

(Name of the School)

(Address, Phone No.)

Sub.: Request for postponement of ensuing exam

Respected Sir/Madam,

I am a student of ___th standard (roll no. _________). I am sorry to inform you that my grandmother passed away yesterday night due to a heart attack.

The half-yearly exam for us is scheduled to be held from tomorrow onwards. I will not be able to attend the exams for the papers on (Date) and (Date) as I will be busy attending funeral activities and other rituals.

Therefore, I humbly request you to kindly postpone my exam for the said two papers on any later dates. I will be grateful for your kind consideration.

Thanking you,

Yours obediently,

    (Signature)

(Full Name of the Student)

Standard: _____

Roll Number: _________