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How to Write a Warning Letter to Employee for Insubordination

Insubordination simply means refusal to obey orders. If an employee does not follow the orders or instructions given by his senior officer or boss or any other higher authority, the employer won't appreciate such misconduct.
sample warning letter to employee for insubordination

Most of the time a warning message will be given to you in writing for such a misbehavior towards boss. But some companies may not be so tolerant and may fire you from job immediately if your misconduct was severe.

It would be in the best interest of the employee to simply follow the orders of the superior, but if the employee has any suggestions for working in a different way rather than the way ordered by the boss, he should discuss the same with his boss.

Format of such warning letter to employee for insubordination or misconduct is given hereunder for your reference.—


Ref: ..................
Date: .................

(Name of the Employee)
(Employee Code)

Sub.: Insubordination at Work - Violation of Employee Code of Conduct

Dear Mr. / Ms. (First Name of the Employee),

Your superior Mr. / Ms. ............ .............. has reported that you have been disobeying his/her orders/instructions on duty and also behaving badly during the working hours with your colleagues. Please note that any act of insubordination without valid/genuine reasons are strictly dealt with by the company.

A meeting has been scheduled between you, HR Head Mr./Ms. ............ and your superior Mr./Ms. ............ on (Date) at (Time am/pm) at the conference hall # ....... of the company. At which, you would explain yourself of this irresponsible conduct on your part with genuine reasons. After hearing the case, we will take further action in this regard.

Please note that if it is found that your act of insubordination was intentional without any valid reasons, then it may result in disciplinary action against you viz. penalty in terms of deduction from salary reduction suspension from work or termination from your employment or any other appropriate action as decided by the company.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),


(Name of the Officer)