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Warning Letter to Employee for Not Following Procedures/ Rules

Every company has prescribed a certain set of procedures or instructions or rules or policies which the employees have to follow while performing their duties at work. It may be for the production of the goods or rendering of the services or simply some common ethics to be followed at the workplace.
sample warning letter to employee for not following procedures

It would be in the best interest of the employee to follow such procedures, failure of which may put him in trouble. If the employee finds it difficult to follow the procedures and wants to work in a different way, then he should consult about it with his superior.

Employer will initially issue a warning letter to the employee for not following the regular company procedures. If the employee continues to disobey, then he will be issued a final warning, failure to obey the same will result in disciplinary against him by the company.

Format of such warning letter to employee for not following company's procedures or policies is given hereunder for your reference.—


Ref: ..................
Date: ................

(Name of the Employee)
(Employee Code)

Sub.: Non Adherence to Procedures and Rules of the Company

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that you have not been following the procedures and rules prescribed by the company for the employees to carry out their duties at the workplace. More specifically, you have been found in violation of Clause nos. ...., .... and ... of the Guidelines for Employees at Work handbook which was handed over to you earlier.

It is your primary responsibility to ensure that the instructions prescribed by the company are followed so that the final outcome as desired will be hampered in any respect.

Failure to implement such procedures will attract disciplinary action against you which may lead to deduction of salary or suspension from work or termination of your employment or any other appropriate action as decided by the management.

You are hereby strongly advised to follow the rules and procedures of the company strictly.

We look forward to seeing improvement in this regard.

For (Name of the Company),


(Name of the Officer)