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Warning Letter to Employee for Poor Unsatisfactory Performance

As a manager, you are vested with the responsibility to get the work done from your subordinates. If they do not perform the duties as expected from them, then you will have to take action to address the situation in the best interest of the company.

sample first warning letter to employee for poor performance
Before taking action against an employee for poor performance, it would be advisable for a superior officer to get to the root cause of the problem to find out whether the poor performance is caused because of the lack of ability of the subordinate employee or because of the low motivation from the employer side.

Appropriate training can be imparted to the employee for improvement in his performance or by motivating the employee through higher pay or other modes. If there is still no satisfactory improvement in his work, then a warning letter may be issued to him in this regard.

Format of such a warning letter to an employee for poor performance is given hereunder for your reference.


Ref: _________
Date: ________

(Name of the Employee)
Employee Code: ______

Sub.: Poor unsatisfactory performance at work

Dear Mr. / Ms. (First Name of the Employee),

We have been evaluating your performance at the workplace for the last few weeks/months. We regret to note that it has been below the minimum performance level that is expected from you.

You were provided with appropriate training initially. Your superior has been giving due guidance to you at work. Additionally, considering your academic qualification, a consistent performance is desired from you, which you have been failing to show in your work.

Hence, please consider this letter as the first warning in this matter. In the coming period, your performance will be closely monitored and if you continue to perform poorly at work, then the company will be forced to take necessary disciplinary action against you viz. deduction of salary, termination from work, or any other action as decided by the management.

We strongly advise you to be more proactive at work and give your full attention in completion of your assignments in a timely and effective manner. In case, you are facing any troubles with work, do consult the issue with your superior without any hesitation.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of the letter as enclosed herewith.

All the best to you! Do not let us down.


(Name of the Officer)