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Warning Letter to Employee for Regular Late Coming to Office

Punctuality is one of the greatest traits of an employee. It not only shows your seriousness for work but also helps you in achieving the targeted assignments in a timely manner and puts a good record in the books of your employer, which will help you get promotions ultimately.
warning letter format to employee for late coming

Being late to work once in a while is mostly a negligible mistake which your boss won't be bothered with. But if you make a habit out of it and start coming to late almost everyday then you may lose the job eventually.

Initially, a warning is issued to such an employee by his boss / manager in expectation that the employee would start becoming punctual at work. The employee should not ignore such warning.

Format of such warning letter to employee for late coming to work is given hereunder for your reference.—


Ref: ..................
Date: .................

(Name of the Employee)
(Employee Code)

Sub.: Regular Late Coming to Office - Violation of Company Policy

Dear Mr. / Ms. (First Name of the Employee),

We regret to note that for most of the days in the last few weeks you have been coming to office beyond the time prescribed for reporting to duty. We noticed these are major time gaps and not just a minor delay of few minutes.

You are well aware, such delayed reporting entails penalty as per the company's policy. Hence, your half-day salary will be deducted for the days of delays. Please note that such late-coming is considered quite adversely during the evaluation process of your appraisal or promotion in the company. We hope that you will abide by the rules to the letter.

You are further advised in your own interest to be punctual at work and not to repeat such late comings in the future. Please note the company will be forced to take necessary disciplinary action, if you continue to arrive late at work. This may even result in the termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),


(Name of the Officer)