Warning Letter format to Employee for Drinking Alcohol on Duty

Drinking on duty/ intoxication at work is a major violation of a company's policy for its employees. It would be a grave mistake to commit such an act during employment.

The employer may take severe action against an employee for such a behavior. However, if the employee's performance is quite good, then they may give you only warning initially.

After warning the employee, if he still commits the mistake, no matter how productive or important he is for the organisation, they may terminate your service in the company.

Here are samples of such warning letters to employees for intoxication at work. These are for your reference.

TEMPLATE #1

(Drinking Alcohol on Duty)

Ref: _________

Date: ________

To

(Name of the Employee)

(Designation)

(Name of the Department)

Employee Code: ______

Sub.: Drinking Alcohol on Duty - Violation of Company Policy

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that on (Date) and (Date) you were drinking alcohol on duty in the ________ area of the company. We have the CCTV footage of this incident. You are well aware that no person is allowed to drink alcohol in the company premises.

You are in violation of Clause # ___ of the "Policies & Guidelines for the Employees" of the company, a copy of which was handed over to you during your joining time. As such, Management has taken a decision to suspend you from duty for ___ days without pay.

You are advised to not to repeat such incidents in the future. Management will be forced to take necessary disciplinary action, if you continue to show such unacceptable acts, which may ultimately result in the termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of the letter as enclosed herewith.

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)

Encl.: A/a

TEMPLATE #2

(Being drunk at work)

Ref: ________

Date: _______

To

(Name of the Employee)

(Designation)

(Department)

Employee Code: ______

Sub.: Drunk at work - serious violation of employee code of conduct

Dear Mr. / Ms. (First Name of the Employee),

It has been brought to our notice that on (Date) you were working under the influence of alcohol at the office. This is a violation of the Code of Conduct prescribed for employees by the company.

Such misconduct on your part not only shows your unprofessional approach towards work but also portrays your character as bad in the eyes of the company and its employees. Further, such drunken state at work of any employee adversely affects the goodwill of the company.

As such, you are hereby given a first and final warning not to repeat such incidents again in the future. If you continue to show such an unethical behavior, it will result in the suspension or termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of the letter as enclosed herewith.

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)

Encl.: A/a