Draft of Intimation Letter for Appointment of Auditor for 5 years

After the shareholders approve the appointment or re-appointment of the statutory auditors in the annual general meeting of the members of the company, it is the duty of the company to intimate this information to the concerned auditors who was appointed or reappointed.

Following are the templates of such intimation letters.

Modify it suitably. Check each detail to ensure the correctness of the letter.

Print the letters in the company letterheads and keep a copy of it and despatch proof in the records of the company for future reference.

SAMPLE #1 (Intimation of Re-appointment)

(In case the Auditors are an Audit Firm of Chartered Accountants)

Ref: ........................

Date: ......................

To

M/s. .................. & Associates

Chartered Accountants

Firm Regn. No. ..................

(Address)

Sub.: Re-appointment as Auditors

Dear Sirs,

We are pleased to inform you that the shareholders of the company, in their ...th Annual General Meeting held on ...(date)... at the Registered Office of the company, have approved your re-appointment as the Statutory Auditors of the company for a term of five consecutive years from the said AGM till the conclusion of the ...th AGM.

Yours sincerely,

For ............... Limited

  (signature)

(Name of the Officer)

(Designation)

SAMPLE #2 (Intimation of Appointment)

(In case the Auditor is an Individual Chartered Accountant)

Ref: .......................

Date: ......................

To

Ms./Mr. .....................

Chartered Accountant

Memb. No. ................

(Address)

Sub.: Appointment as Auditor

Dear Sir/Madam,

We are pleased to inform you that in the ...th Annual General Meeting of the company duly held on ...(date)... at the ...(venue address)..., the members have approved your appointment as the Statutory Auditor of the company for a period of five years from the ...th AGM till the conclusion of the ...th AGM.

Yours faithfully,

For ............... Private Limited

  (signature)

(Name of the Person)

(Designation)