
Following are the templates of such intimation letters.
Modify it suitably. Check each detail to ensure the correctness of the letter.
Print the letters in the company letterheads and keep a copy of it and despatch proof in the records of the company for future reference.
SAMPLE #1 (Intimation of Re-appointment)
(In case the Auditors are an Audit Firm of Chartered Accountants)
Ref: ........................
Date: ......................
To
M/s. .................. & Associates
Chartered Accountants
Firm Regn. No. ..................
(Address)
Sub.: Re-appointment as Auditors
Dear Sirs,
We are pleased to inform you that the shareholders of the company, in their ...th Annual General Meeting held on ...(date)... at the Registered Office of the company, have approved your re-appointment as the Statutory Auditors of the company for a term of five consecutive years from the said AGM till the conclusion of the ...th AGM.
Yours sincerely,
For ............... Limited
(signature)
(Name of the Officer)
(Designation)
SAMPLE #2 (Intimation of Appointment)
(In case the Auditor is an Individual Chartered Accountant)
Ref: .......................
Date: ......................
To
Ms./Mr. .....................
Chartered Accountant
Memb. No. ................
(Address)
Sub.: Appointment as Auditor
Dear Sir/Madam,
We are pleased to inform you that in the ...th Annual General Meeting of the company duly held on ...(date)... at the ...(venue address)..., the members have approved your appointment as the Statutory Auditor of the company for a period of five years from the ...th AGM till the conclusion of the ...th AGM.
Yours faithfully,
For ............... Private Limited
(signature)
(Name of the Person)
(Designation)
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