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Request Letter for Purchase of New or Repair of Printer in Office

sample request letter for replacement of printerIf your officer printer is not working well and you are facing trouble in execution of the work at office, then you should write or talk to your boss regarding this and have the printer repaired or replaced as soon as possible.

Here is a template of a letter from an employee to his superior office requesting for repair or replacement of office printer. Modify it suitably as required.


Date: ................

(Name of the Boss/ Superior Officer)
(Name of the Department)
(Name of the Company)

Subj.: Repair or Replacement of Printer in Office

Dear Sir/Madam,

I would like to bring to your attention that the printer in our department has not been working well for the last few weeks. Most of the time, while printing any documents it is getting stuck in between. Sometimes, the ink level on the printed documents would irrationally show across different lines of sentences or words.

The IT department's personnel had it repaired a few times and initially it was running fine. But now-a-days it has started showing more and more troubles during work.

The problems with the printer is resulting in delay in execution of assignments and also annoyance in carrying out the work. This is affecting the daily productivity and performance level.

Therefore, the printer needs to be either replaced with a new one or repaired with new parts, if possible, so that the work can be performed smoothly without any delay or annoyance.

I am kindly requesting you to direct the IT department to arrange for a new printer or have it repaired with new parts as may be necessary.

Thanking you,
Yours faithfully,

(Employee Name)
Employee Code: ............