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Letter to Bank Manager for Refund of Charges (Template)

Sometimes, your banker may debit/deduct certain charges wrongfully from your account, in which case you should write to the bank manager for a refund of the amount. This may also happen due to a misunderstanding on the matter. Still if you are not sure and want to know more about it, then you can write to the bank.
letter to bank manager for refund of charges

These days, going to the branch office of the bank may not be necessary to submit the letter. You can call the customer care center of the bank or write an email as provided in the bank's website and lodge such complaints. Mostly, they reply within reasonable time and also take necessary action.

Following letters are the formats for lodging such complaints. Modify it suitably as needed in your case.

SAMPLE #1

Date: ..................

From
(Name of the Account holder)
(Registered Address)
(Telephone Number)

To
The Manager
(Name of the Bank)
(Name of the Branch)
(Address)

Sub.: Refund of charges deducted from account
Ref: Savings account number ............................

Dear Sir/Madam,

I am maintaining a savings account bearing number ......................... in your bank at .......... branch. Recently, while going through the account statements for the last few months, to my surprise I noticed that your bank has been deducting some charges from my account.

Upon going through in detail, I found out that the charges were relating to sms alert services. I have never signed up for sms alert services from the bank or given any written consent for such services and charges. I check my account regularly through the bank's mobile app, which is sufficient for me.

Therefore, I request you to kindly refund the charges to the said savings account of mine.

Thanking you!

Yours faithfully,

   (signature)
(Name of the Account Holder)

SAMPLE #2

Ref: ...................
Date: ..................

To
The Manager
(Name of the Bank)
(Name of the Branch)

Sub.: Reversal of the charges deducted from the account
Ref: Current account number .........................

Dear Sir/Madam,

We are maintaining a current account bearing number ......................... in your bank at .......... branch. Recently, we have obtained a term loan from the bank, bearing loan account number ............... for Rs. .................. While obtaining the loan, we were promised that the loan processing charges will not be levied at all for this loan sanction. But, while going through the account statement, we have noticed the following transaction which clearly shows that the processing charges were debited.

Details of the transaction:

Date: ........................
Narration: ...................
Amount: ..............
Transaction id: .............

Therefore, we request you to kindly reverse the charges and refund it to our aforementioned current account.

Thanking you!

Yours faithfully,

For ..................... Limited,

   (signature)
(Name of the Authorised Signatory)
(Designation)

SAMPLE #3

Date: ..................

From
(Name of the Account holder)
(Registered Address)
(Telephone Number)

To
The Manager
(Name of the Bank)
(Name of the Branch)

Sub.: Erroneous charges - request for refund
Ref: Savings account number .........................

Dear Sir/Madam,

I am having a savings account bearing number ......................... in your bank at .......... branch. I recently noticed from the account statement the following transaction regarding deduction of some charges, which I strongly believe to be erroneously done.

Details of the transaction:

Date: ........................
Narration: ...................
Debit Amount: ..............
Transaction id: .............

Therefore, I request you to kindly reverse the charges and refund it to my aforementioned savings account. Or if you think the deduction is genuine, kindly communicate about the same.

Thanking you!

Yours faithfully,

   (signature)
(Name of the Account Holder)

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