Sample Cover Letter Enclosing Copies of Requested Invoices

Generally, the invoices are provided to the clients immediately after delivering the goods or rendering the services or in advance as per the agreed terms.

However, there might be an inadvertent delay in sending the copy of the invoice sometimes. The client may also unintentionally misplace or lose the invoice copy by mistake.

In such cases, the client may send a formal request asking for the copies of the original invoices. The same should be provided as soon as possible.

Here is a format of cover letter wherein you can write and enclose therewith the invoice copies and forward them to the client.

TEMPLATE

Ref: _________

Date: ________

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Office Address)

(Phone Number)

Sub.: Original invoice copies for supply of _________ goods/ services

Dear _________,

Greetings of the day!

We have received your letter dated ________ vide ref no. ________ requesting the copies of our invoices for the goods supplied/ services rendered during _________ under the _________ contract dated _________ between our organizations.

We are enclosing herewith original copies of the said invoices for your records. We are also enclosing the copies of the relevant purchase orders and shipment acknowledgement slips for your ready reference.

If there is any more information or documents, you require or if you have any query in this regard, please feel free to call me at (Phone Number).

Thanking you,

Yours faithfully,

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)

Encl.: As above