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Sample Cover Letter Enclosing Copies of Requested Invoices

Generally, the invoices are provided to the clients immediately after delivering the goods or rendering the services or in advance as per the agreed terms.
please find attached the copies of requested invoices

But, sometimes, there might be an inadvertent delay in sending the copy of the invoice. And, some other times, the client may misplace or lose the invoice copy by mistake. In both the cases, the client may send a formal request asking for the copies of the invoices.

Here is a format of cover letter wherein you can write and enclose therewith the invoice copies and forward them to the client.

TEMPLATE

Ref: .................
Date: ................

To
(Name of the Officer)
(Designation)
(Name of the Organisation)
(Address)
(Phone no.)

Sub.: Original invoice copies for ................ goods/ services

Dear ............,

Greetings of the day!

We have received your letter dated ............ ref no. .............. requesting for copies of our invoices for the goods supplied/ services rendered during ............... under the ......... contract dated ........ between our organisations.

We are enclosing herewith original copies of the said invoices for your records. We are also enclosing the copies of the relevant purchase orders and shipment acknowledgement slips for your ready reference.

If there is any more information or documents you require or have any query in this regard, please feel free to call me at (phone number).

Thanking you,
Yours faithfully,

For (Name of the Company),

  (signature)
(Name of the Officer)
(Designation)

Encl.: As above

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