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Formal Letter to Principal or Warden for Vacating Leaving Hostel

A student may leave a hostel for various reasons, which could be either he is not satisfied with the food provided by the hostel or not comfortable with the accommodation there or he is facing trouble from other students often or his parents have decided to bring him back to home or any other genuine reasons.
letter to warden for hostel leaving permanently

The student will have to seek permission from the warden of the hostel or the principal of the institution by writing a formal application letter. He may also have to provide a consent letter from his parents if that is required by the hostel. Or his application may be signed by his parents as well.

Kindly consult with the hostel warden for exact procedure. Here's a template of application letter to warden for leaving the hostel permanently.


Date: ................

The Warden / Principal
(Hostel / Institution Name)

Subj.: Permission for Vacating Hostel

Respected Sir/Madam,

I am a student of Class ..... I am presently staying in Room No. .... in ........... Hostel. I have been facing problems with the food and accommodation conditions in the hostel since the beginning of my stay. Most days, I am not feeling well because of this reason. This has also been greatly impacting my studies as I am unable to concentrate.

I have informed this to my parents and they have decided it would be better for me to stay at home. Hence, I would like to leave the hostel permanently. I am enclosing herewith a consent letter from my parents in this matter.

The hostel dues till this month have all been paid to my knowledge. If any dues are pending, the same may kindly be adjusted from the advance money paid earlier and the rest may kindly be refunded.

Therefore, I kindly request you to grant me the permission in this regard. I shall be grateful.

I would like to express my gratitude to you for helping me and boosting my morale during my stay.

Yours faithfully,

(Name of the Student)
Class: ... Roll No. ......