Sample Job Regret Letter to Candidate after or before Interview

In an interview for a job, a candidate may qualify all the stages of the interview and get the job or he may very well fail too. After the interview, the most excruciating part as described by many candidates (interviewees) is the unending wait for getting the final result of the interview from the interviewer, i.e. whether selected or rejected.

Hence, the sooner the result information is received the better it is. Although getting a rejection message is disheartening for the candidate, yet many do appreciate it because they do not have to wait anymore for that and can move on with next job opportunities.

Here are some formats of the regret letters / emails to the candidates after the interview and the formats for regret emails after the job application but before the interview.

TEMPLATE #1

(Regret letter after job interview)

Date: ...................

To

(Name of the Candidate)

(Address)

Reg.: Your interview on (Date)

Dear .............,

Thank you for attending the interview on (Date) for the position of ............ with (Name of the Company). We appreciate you taking the time to meet our time to discuss the position.

We have completed reviewing the qualifications, work experiences and interview performance of all candidates for this position. While your accomplishments are impressive, after much consideration, we are unable to proceed with your application at this point.

We will retain your resume on file, and should we have another position, which matches your skill set, we will contact you.

We would like to thank you for your interest in a career at (Company Name).

Please continue to stay up to date on our latest opportunities by visiting the Careers portal.

We wish you the best of luck in your pursuit of employment opportunities.

Sincerely,

For (Name of the Company),

    (Signature)

(Name of the Employee)

(Designation)

(Name of the Department)

TEMPLATE #2

(Rejection email for job application)

Hello .............,

Thank you for your recent application to the position of ...................

After careful consideration, we regret to inform you that, on this occasion, your application has not been successful.

We encourage you to keep in touch with (Name of the Company) and visit our career website at ........... for other opportunities that may arise in the future.

Thank you again for your interest and we wish you every success in your future endeavors.

Best Regards,

Team (Name of the Company)

TEMPLATE #3

(Rejection email for job application before interview)

Hi ..............,

Thank you for applying to the ...................... position at (Name of the Company).

Unfortunately, (Name of the Company) has moved to the next step in their hiring process, and your application was not selected at this point of time.

Kind Regards,

(Name of the Company) Team

TEMPLATE #4

(Rejection email for job application before interview)

Dear ..................,

Thank you for applying for the position of ............... We appreciate the opportunity to consider you for this role.

In reviewing candidate credentials, we attempt to find the best match between the candidate's skills and our current business needs. Unfortunately, after reviewing your resume, we are unable to continue with your candidacy at this time.

We invite you to visit our careers website at (Link) to view and apply for other opportunities that may interest you.

We wish you the very best in your pursuit of employment opportunities and future endeavors.

Kind Regards,

(Name of the Company) Team

TEMPLATE #5

(Regret mail for job application before interview)

Dear .........,

Thank you for your interest and application for the position of (Name of the Post) in (Company Name).

We have gone through your resume, while your qualifications and work history are impressive; the qualifications of other candidates match the specific needs of this position more closely. Therefore, you are no longer under consideration for this role. 

However, we hope that this is not the last time we connect. Please continue to stay up to date on our latest opportunities by visiting the Careers portal.

Thank you for giving us the opportunity to consider you for a position with (Name of the Company). 

Yours sincerely,

(Company Name) Team