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Thank You Note for Filling Out the Questionnaire (Sample)

A questionnaire is a research document, which consists of a set of questions with a choice of answers. The participants fill out the questionnaire form and submit it to the person conducting the survey. It helps a great deal in collection of vital information which ultimately serves the purpose for which it is being collected.
thank you letter for questionnaire

Once the participants completes filling out the questionnaire and submits it back, the person who is conducting the survey should orally or in writing through a thank you note convey his gratitude. It must be done in writing especially if it is done for free by the participants and if there were many questions in the questionnaire.


Here are formats of thank you notes for completing the questionnaires.

TEMPLATE #1

Date: .............

To
(Name of the Participant)
(Address)
(Phone No.)

Dear ............,

Thank you for taking the time to complete the questionnaire for ..................... and submitting it back to us. Your participation is important to us. Your feedback and suggestions will help us improve the ......... product/ process for ............. 

Based on your comments and of other participants, we will be analyzing and exploring the possibilities of making any changes as may be needed. You will get to know about the latest updates on changes made from our official website at ..............

Thank you once again for your kind cooperation!

Sincerely,

  (signature)
(Name of the Surveyor)
(Designation)


TEMPLATE #2

Dear ............,

Thank you for taking the time out of your day to complete this questionnaire. We highly appreciate it. We truly value the information provided by you, as your comments will help us in our analysis and will pave the way for further improvements in our product offerings.

Please note every response and feedback that we receive is important for us to understand what our customers are looking for and where we might be going wrong.

Your suggestions really make a difference. Please do participate in such surveys in future as well and let us know how we are doing and where we can improve in serving you better.

Once again, we are very grateful for your contribution. In case you have any queries, please do get in touch with us at ....(phone number).....

Sincerely,
Team .............

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