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Sample Letter Stating Employee No Longer Works for Company

Sometimes, a letter or parcel may be received by a company which is marked to an ex-employee. In that case, the company will have to return it back stating he no longer works here. The company may also provide information about his present employer.
sample letter employee no longer with company

Sometimes, a person or an organisation may write to a company asking for a confirmation on whether an employee works there or not. If the employee no longer works for that company then the company may just inform about this fact only or they may also forward additional information about the place that ex-employee presently works.


Here are formats of letters informing that the employee no longer is connected with the company.

TEMPLATE #1
(Only a confirmation that the employee no longer works here)

Ref: ................
Date: ..............

To
(Name of the Organisation)
(Full Address)
(Telephone Number)

Reg.: Information about our ex-employee Mr. / Ms. ...............

Dear ............,

With reference to your letter bearing ref: ............. dated ..............., wherein you have asked us about Mr. / Ms. .....................

Kindly be informed that Mr. / Ms. .................... was associated with our company since (Date). He no longer works here. His last date of service as per our records is (Date).

Further, we have no information about his present employer.

Sincerely,

For (Name of the Company),

  (signature)
(Name of the Officer)
(Designation)


TEMPLATE #2
(A confirmation and further information about the ex-employee's present employer)

Ref: ................
Date: ..............

To
(Name of the Organisation)
(Address)
(Phone No.)

Sub.: Information regarding our ex-employee Mr. / Ms. ...............

Dear ............,

We are in receipt of your letter vide ref: ............. dated ............... wherein you have desired a confirmation about the employment status of Mr. / Ms. .................... in connection with our company.

We would like to inform you that he/ she does not work for this company anymore. He had separated with effect from (Date).

Since you have asked about his present company details, we can only inform that as per our information and records, he may be presently working for (Name of the Organisation), (Address).


Sincerely,

For (Name of the Company),

  (signature)
(Name of the Officer)
(Designation)


TEMPLATE #3
(Returning the letter or parcel addressed to an ex-employee)

Ref: ................
Date: ..............

To
(Name of the Person / Organisation)
(Address)
(Phone No.)

Dear ............,

We are in receipt of your letter / parcel dated ........... addressed to (Name of the Ex-employee).

We are returning the letter/ parcel back to you at the address given in the letter/ parcel.

We have to inform you that Mr. / Ms. ................ no longer works with the company with effect from (Date).

Our records show he had left our company to join (Name of the Organisation), (Address). You may try to reach him/ her there.

We regret any inconvenience this may have caused you.

For (Name of the Company),

  (signature)
(Name of the Officer)
(Designation)

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