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Authorization Letter to Collect Payment On Behalf of Me Sample

It may not be feasible to collect the payment money from a party personally by the person who is supposed to receive it. Hence, he may authorise someone in writing to collect the money on his behalf.
authorization letter to collect payment sample

You may be wondering, in this day and age, why a person will have to write a letter and why can't he just call over the phone and inform the payer that someone is coming to collect the payment. It is because an authorisation letter duly signed by the person serves as evidence in case the matter gets disputed later on and very importantly if it goes to court.

An organisation can also authorise any of its officials to collect money on its behalf.

Here are examples of authorisation letters for collecting money on behalf of someone.

TEMPLATE #1
(Official Authorisation)

Ref: ...................
Date: .................

To
(Name of the Party)
(Address)
(Phone No.)

Sub.: Authorisation for collecting payment

Dear .............,

We are hereby authorising the following official of our company to collect a payment of a sum of Rs. ................... (Rupees ...................... only) in respect of the amount outstanding towards invoice number ................. dated .............. for the supply of the .............. goods.

Name of the employee: .........................
Designation: .......................
Employee code: .................
Signature: ................

You may pay him the said amount in cash or by cheque or demand draft as suitable to you.

Thank you for your cooperation!

Yours faithfully,
For .................... Limited,

   (signature)
(Name of the Officer)
(Designation)


TEMPLATE #2
(Email Authorisation)


Dear ...............,

Greetings of the day! I hope you are doing well.

You are hereby authorised and directed to pay to Mr. ................... an amount of Rs. ............... owing in respect of the loan which I gave you last year, who will be visiting your house tomorrow morning to collect the money.

You may verify his identity through his government identity card before handing over the money.

This shall be your good and sufficient authority for so doing.

In case of any query, please contact me at (phone number).

Thanks & Regards,
(Name of the Person)


TEMPLATE #3
(Personal Authorisation Letter)

Date: .................

From
(Name of the Sender)
(Address)
(Phone Number)
(Email Id)

To
(Name of the Person)
(Designation)
(Name of the Organisation)
(Address)
(Phone Number)

Sub.: Authorisation to collect payment

Dear Sir/Madam,

I, the undersigned, hereby authorise Mr. / Ms. (Name of the Person) for collecting money from you for an amount of Rs. .............../- towards the services rendered by my firm last week.

For the purposes of identification, Mr. / Ms. (Name of the Person) is the holder of Passport/ Aadhar card bearing number ................., which you may verify as well.

This authorisation letter will be valid till (Date).

In case of any questions, feel free to contact me at (phone number).

Thanking you,
Yours sincerely,

  (signature)
(Name of the Sender)

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