Search Letters Formats Here

Draft Letter from Landlord to Tenant to Renew Lease Agreement

Before the expiry of the term of a rental agreement, generally, the tenant approaches the landlord expressing his interest to continue the relationship or leave the property.
letter to renew lease agreement to tenant

If the tenant wants to stay at the landlord's premises and is interested in renewing the agreement, the landlord will evaluate the tenant's request, considering the previous track record of the tenant, to either allow him to continue or inform him to leave the property upon expiry of the agreement.

If the landlord decides to renew the agreement for another term, then he can inform the tenant in advance.

Here are templates of confirmation letters of intent to renew rental agreement.

SAMPLE #1
(Tenant is an individual.)

Date: ..............

To
(Name of the Tenant)
(Address)

Sub.: Renewal of Rental Agreement

Dear .............,

This is with reference to the rental agreement dated ............ between us, the tenure of which is going to expire on (Date).

I am glad to inform you that your request for renewal of the same is duly noted and accepted herewith. I confirm that the said rental agreement will be renewed for a further term of .... months.

The renewal formalities will be carried out after the expiry of the term.

Looking forward to a continuing relationship.

Yours faithfully,

  (signature)
(Name of the Landlord)


SAMPLE #2
(Tenant is an organisation.)

Ref: ...............
Date: ..............

To
(Name of the Officer)
(Designation)
(Name of the Tenant Organisation)
(Address)
(Phone No.)

Subj.: Renewal of Lease Agreement

Dear ............,

Greetings of the day!

We refer to the Leave and License Agreement between (Name of the Landlord Organisation) and (Name of the Tenant Organisation) dated .................. for a period of  .... months.

The term of the said agreement is due to expire on (last date of the agreement). 

We hereby confirm our intention to renew the agreement for another term of .... months post expiry.

We will carry out the renewal formalities after the expiry date.

We look forward to a continuing business relationship.

For (Name of the Landlord Organisation),

   (signature)
(Name of the Person)
(Designation)


SAMPLE #3 (Email)
(Tenant is an organisation.)

Dear ..............,

The term of our leave and license agreement dated ............ is due to expire on (Date). We understand that you are interested to renew the agreement.

We hereby confirm and agree to renew the agreement for another period of .... months.

As per the terms of the existing agreement (clause ...), the rental amount will be hiked by ...% per annum.

Please find attached herewith the draft of the renewal agreement to be executed post expiry. Please let me know if you have any query or concerns on this.

We look forward to continuing this mutually beneficial relationship.

Thank & Regards,
(Name of the Person)

Comments