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Letter to Handover Documents to Other Person (Sample)

An authorisation letter is required for a person to handover important documents to another person. The authorisation must come from the person, who is the ultimate recipient of the said documents.

letter to handover documents to other person
Such authorisation letters should clearly mention the name of the person - who is going to collect the documents, the name of the documents to be collected, time when the possible collection will take place, and other important details, if any.

Handing over letter is also addressed to the successor of a person for a particular position in an organisation, where the sender of the letter mainly mentions what documents and assets he is handing over.

Here are examples of such letters to handover documents to other persons.

(Handing over after leaving the job)

Date: ________

(Name of the Person)
(Name of the Organisation)

Sub.: Handover of documents and assets

Dear ________,

I hereby hand over the charge of (________ department/ position) to you as per the direction of (Name and Designation of the Senior Authority).

Effective today, I have handed over to you the following assets and documents of the organisation, which were in my possession:
 i) (Name of the Document),
 ii) (Name of the Document),
 iii) (Name of the Asset), and
 iv) (Name of the Asset).

Please acknowledge the receipt of the same.

In case, you have any questions for me, please feel free to have it clarified immediately. I will be happy to assist.

Thank you,


(Name of the Person)

CC to: (Name of the Senior Authority), (Designation), (Name of the Organisation)

(Authorise someone to handover documents to a specific person.)

Date: _______

(Name of the Person)
(Organisation Name)

Sub.: Authorisation to handover documents

Dear ________,

I hereby authorise you to handover the documents related to ________ to the following person, who is authorised by me to pick up the said documents from you. His signature is attested hereunder.

Name of the person: ________________
Passport number: _________
Signature: _______________

He will arrive at your office on (Date) at around ___ a.m./ p.m.

If you have any questions in this regard, please feel free to contact me any time.

Thank you for your cooperation.

Thank you,


(Name of the Person)


  1. Pranab Sahoo22 September, 2023

    Your site has been very helpful in drafting my official letters. Thank you very much.


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