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Letter to Supplier for Payment Confirmation (Template)

A letter or an email carrying details of payment serves as a good purpose for future reference while trying to find the information or reconciling statements.
letter to supplier for payment confirmation


The payment confirmation letter should essentially have the details of the mode of payment, amount paid, date of payment, invoice number, etc.

Here are examples of letters to suppliers for payment confirmation.

SAMPLE #1

Ref: ................
Date: ...............

To
(Name of the Supplier/ Vendor)
(Communication Address)
Tel: .........................

Sub.: Payment confirmation

Dear Mr. .............,

We would like to inform you that we have made a payment of (amount in figures) (amount in words) by wire transfer to your ............ bank account number ................... towards the amount outstanding on your invoice number .................. dated ................. for the supply of (product/ goods).

We will release the balance payment post-delivery of the ordered goods to us as agreed under the purchase order number ................. dated ..................

Kindly acknowledge the receipt.

Yours faithfully,

  (signature)
(Name of the Officer)
(Designation)


SAMPLE #2

Ref: ................
Date: ...............

To
(Name of the Supplier/ Vendor)
(Communication Address)
Tel: .........................

Sub.: Payment towards outstanding due

Dear Ms. .............,

We are enclosing herewith a cheque bearing number ............. dated ............... for an amount of .................. towards the payment outstanding on your bill number ............... dated ............... for the services rendered for (purpose).

Kindly acknowledge the receipt.

Yours faithfully,

  (signature)
(Name of the Officer)
(Designation)


SAMPLE #3 (Email)

Dear ...............,

Greetings of the day!

This is to confirm that we have made a payment of (amount) by wire transfer to your ............ bank account bearing number ................... towards the amount outstanding on your invoice number .................. dated ................. for the supply of (product/ goods).

Kind Regards,
(Name of the Officer)
(Designation)
(Name of the Company)

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