Rescinding Job Offer to Unresponsive Candidate Sample Letter

A job offer letter is given to a candidate if he successfully clears all stages of the selection process for a post vacant in an organisation for which he has made an application.

In the offer letters, the candidates are requested to submit their response by a due date. Up to this date, the employer awaits their response. In the absence of any response, the employer goes ahead with offering the same position to another candidate next in line of selection.

The employer may choose to write to the selected candidate (who did not respond to the job offer), wherein they will mention about revocation or withdrawal of the job offer.

Here are samples of such letters/emails rescinding job offers before acceptance as no responses were received from the selected candidates.

TEMPLATE #1 (Letter)

Ref: _________

Date: ________

To

(Name of the Candidate)

(Address)

Mob. ________

Reg.: Rescinding job offer for the position of _________.

Hello Mr./Ms. _________,

This is with reference to our job offer vide letter no. ______ dated ______ forwarded to you for the position of (Title) earlier applied by you. As you have not yet signed and returned the offer letter nor have conveyed your acceptance of the position offered by the due date mentioned in the offer letter, we have no other choice but to rescind the said offer of employment.

If you have any questions, you may contact (Name of the Person), (Designation) at (Phone Number) between __ am and __ pm.

Thank you for your time in applying for the position!

We wish you the best in your future endeavours.

Sincerely,

For (Name of the Organisation),

   (Signature)

(Name of the Officer)

(Designation)

TEMPLATE #2 (Email)

Hello (Name of the Candidate),

We regret to note that we have not heard from you since we offered you a position in our company. Hence, we are no longer able to uphold our job offer to you of (Date) for the position of (Title) at (Name of the Company).

Thank you for taking time to make an application for the said position.

Best of luck in your career!

Regards,

Recruitment Team

(Organisation's Name)