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Request Letter to Bank for Write Off of Unrealized Export Bills

The exporter needs to make an application to the Authorised Dealer bank seeking write-off of outstanding amount of export bills subject to limits specified and other conditions under relevant RBI guidelines.

Request letter for write off of unrealized export bills
The exporter needs to provide necessary documentary evidence along with the application in order to prove that he was unable to realise the export proceeds despite his best efforts. A certificate from a Chartered Accountant is also essential to this effect.

Here is a sample of application to the bank manager requesting for write-off of unrealised export bills.


The Branch Manager
________ Bank
________ Branch

Sub.: Write-off of unrealised export bills

Dear Sir/Madam,

I/We hereby request you to kindly arrange for write-off of unrealised Export bills for an amount of __________ as per below mentioned details and purpose:

i) Name and address of the shipper: ______________.
ii) Name and address of overseas buyer: ______________.
iii) Date of shipment: ______________.
iv) Description/ Quantity of goods: ______________.
v) Country of Export: ______________.
vi) Value of Goods as per Invoice: ______________.
vii) Exporter’s code number: ______________.
viii) Bank Ref no.: ______________.
ix) Customs serial number: ______________.
x) EDF/PP Form no.: ______________.

a) Bill number and original invoice value: ______________.
b) Amount realised: ______________.
c) Period for which amount is outstanding: ______________.
d) Amount to be written off: ______________.

Reason for request for write-off: ____________________________.

I/We am/are enclosing herewith all the supporting documents in this regard for your kind information and records.

Kindly do the needful and oblige.

Thanking you,
Yours faithfully,

(Name of the Account Holder/ Authorised Signatory)

Encl.: As above

Date: ________
Place: ________