Draft Request Letter to Use Conference Room for Presentation

During the course of business, presentation to clients and associates in a most presentable way with the use of the latest digital medium is of utmost importance.

Many organizations have their own conference room with projector and other facilities. An employee may be required to take special permission in order to use the conference room for any official purposes.

Here are examples of letters from an employee requesting his senior officer to allow him to use the conference room of the company for official presentation purposes.

TEMPLATE #1 (Letter)

Date: _______

To

(Name of the Officer)

(Designation)

_______ Department

_______ Limited

Reg.: Request for using the conference hall of the office.

Dear Sir/Madam,

I would like to use the conference hall of the office for the purpose of presentation to a couple of senior executives coming from a prospective corporate client.

The projector installed in the conference hall will come in handy for showcasing my presentation in a most professional and presentable way. Kindly note the following details in this regard.

Need for conference hall:

Date: _______, Time from ____ to ____.

Employee name: ____________. Employee code: ______.

Purpose: Presentation to a prospective client.

The association with this prospective client will be quite beneficial for our company from a commercial perspective. Hence, I believe a good presentation is very much essential.

Therefore, I kindly request you to allow me to use the conference hall for the above-mentioned purpose.

Thanking you,

Yours faithfully,

    (Signature)

(Name of the Employee)

(Designation)

TEMPLATE #2 (Email)

Dear Sir/Madam,

I request you to kindly permit me to use the conference room no. ___ of our company on (Date) from (Time) to (Time). I would like to conduct a meeting with a few of our suppliers in order to resolve their issues.

This is an important meeting with them. I will be making some presentations using the projector available in the conference room. The number of suppliers will be around ___. Hence, conducting the meeting in the conference room will be better.

Kindly give necessary permission to use the conference room.

Regards,

(Name of the Employee)

(Designation)