Salary Employment On-Roll Certificate Format for Employee

An employee can request his employer for an employment certificate, which gives information on the employment details of the employee viz. name, designation, date of joining, salary per month, etc. It is also called a salary certificate or an on roll certificate or job certificate.

This certificate may be necessary to be produced for different purposes viz. submission to a bank while applying for a loan, submission at the University for appearing in an exam, applying for another job, etc.

Here are examples of such employment certificates. Please make necessary changes as may be needed in your case.

TEMPLATE #1

To Whom It May Concern,

This is to certify that Ms. / Mrs. / Mr. ________________, son/daughter/wife of _______________, presently residing at ______________, holder of Indian Passport No. _________ dated ___________ (Date of issue), issued at ___________ (Place of issue) is an employee of our Organization i.e. (Name of the Organization) since _______ (Date of Joining) in the position of ________________ (Designation). She/He is drawing a monthly salary (CTC) of INR ___________ (Indian Rupees _______ only).

The information given hereinabove is true to the best of our knowledge and belief, and nothing has been concealed thereof. The information is as per his/hers employment records with us under the Employee ID No. _______.

This certificate is being issued upon her/his request for the purpose of _____________.

Sincerely,

(Signature)

(Designation of the Issuing Authority)

(Phone Number)

(Affix Official Seal)

Dated ________

Place: ________

TEMPLATE #2

Ref: __________                            Date: _________

TO WHOM IT MAY CONCERN,

This is to certify that Mr./Ms. ___________, son/daughter/wife of _______________, is working with us since (Date) and presently designated as ________________. His/Hers present residential address as per our records is ________________ under the Employee ID no. _______. His/Hers salary emoluments for the previous three months from (Month) to (Month) are as mentioned below.

Gross Emoluments

1. Basic Salary: __________.

2. Dearness Allowance: __________.

3. House Rent Allowance: __________.

4. Leave Travel Allowance: __________.

5. Special Allowance: __________.

6. Medical Reimbursements: __________.

Gross Salary (CTC): __________.

Deductions

1. Provident Fund: __________.

2. Medical Insurance: __________.

3. Additional leaves: __________.

4. Tax deduction at source: __________.

Total Deductions: __________.

Net Pay (Gross Salary - Deductions): __________.

This certificate is being issued upon his/her request for the purpose of _____________.

Sincerely,

For (Name of the Organization),

    (Signature)

(Name of the Officer)

(Designation)