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Grievance Letter Format to IT Officer for Income-tax Refund

You can lodge a grievance letter with the income-tax authorities with your complaint on wrong assessment of your income-tax return, and wrong calculation of the tax liability/ refund amount.

letter format to income tax department for refund
If your grievance is not satisfactorily addressed, then you can write to the jurisdictional IT Ombudsman with the details of your name, PAN, address, assessment year, facts about your complaint with proofs, earlier complaints dates and addressed to, and relief requested.

Here is an example of a grievance letter to the Income-tax officer for a tax refund and dissatisfaction with the way your tax return was assessed.


Date: _______

The Assessing Officer
Income-tax Department
(Office Address)

Reg.: Income-tax return for the Assessment year ______.

Respected Sir/Madam,

I am a resident of (Location). My PAN is __________. I had filed an income-tax return on (Date) for the Assessment year ________.

The advance tax paid by me/ TDS deducted from my salary for AY _________ was (Amount). As per the return filed by me and the information provided therein, I am eligible for a refund of (Amount). However, while assessing the return and passing an order, the tax liability is wrongly calculated and the refund amount is reduced from (Amount) to (Amount).

I am enclosing herewith the proof of each deduction that I have claimed in my IT return. They are accurate to the best of my knowledge.

Therefore, I kindly request your goodself to reassess my IT return for the assessment year _______ and allow the refund as claimed in the original return. I shall be grateful to you.

Thanking you,
Yours sincerely,

(Name of the Person)
Mob. ________
Email ___________

Enclosure: As above.

Grievance Letter to IT Officer for Income-tax Refund


  1. N Venkateswara Rao01 October, 2023

    I am the victim of a highly unjustified tax assessment by the tax authority. I have lodged a complaint with the tax department. Your format was useful in this aspect.


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