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Acknowledgement Letter for Purchase Order (PO) Received

Sending an acknowledgement letter for a purchase order received from your customer is a good business ethic, and is quite essential as well.

acknowledgement letter for purchase order
An acknowledgement letter in business is a letter of confirmation from an organization to a party wherein the organization formally accepts the receipt of a letter, and confirms or rejects the contents of the letter. Such a letter is useful for future reference.

Here is a sample of such a letter acknowledging the receipt of a purchase order from a client. Please modify it as necessary.


Date: ________

(Name of the Employee)
(Name of the Organization)
(Office Address)

Reg.: Your purchase order no. _______ dated _______.

Dear Ms./Mr. ________,

Greetings of the day!

We acknowledge with thanks the receipt of your purchase order vide no. _______ dated ________. We hereby confirm that the order is under process now.

The PO has been forwarded to the respective department for necessary action. Please note that generally it takes around ___ days for delivery in such cases. Hence, the expected date of delivery for your order is (Date). We will keep you posted on the shipment transit status.

We are enclosing herewith the invoice for the order. As discussed and agreed - an advance payment of (Amount) needs to be made by you towards the order by (Date). The payment methods and bank details are mentioned in the invoice.

If you have any questions, please feel free to contact me at (Phone Number). It has been a pleasure doing business with you.

Thank you for your continued association!

Yours faithfully,

(Name of the Employee)

Encl.: As above.