Application to the Principal for Name Change in School Records

Any error either in the name of the student or his/her parents in the school records should be corrected as soon as possible. An application can be made to the school authority in this regard.

Likewise, if the legal name of the student or his/her father/mother is changed, then they need to make an application to the school authority to change the name in the records of the school. Appropriate documents need to be submitted along with the application letter for verification.

Here are some samples on how to write applications to the principal for incorporation of change of name in the school records.

TEMPLATE #1

(Letter from the student to the principal for correction of name.)

Date: ________

To

The Principal

(Name of the School)

(Location)

Sub.: Correction of error in my name in school records.

Dear Sir/Madam,

With due respect and humble submission, I beg to state that there is an error in my full official name in the school records, which I am hereby requesting for correction.

I was admitted into class ___ of the school during last month. Yesterday, I received my student identity card and I noticed an error in my first/surname.

Roll no. _________.

Name shown in ID: _____________.

Correct name: __________________.

I am enclosing herewith a copy of my birth certificate for verification purposes. I kindly request you to have my name corrected in the records of the school and please provide me with a new ID card. I shall be grateful.

Thanking you,

Yours obediently,

    (Signature)

(Name of the Student)

Enclosure: Copy of the Birth Certificate.

TEMPLATE #2

(Letter from the parents to the principal for correction of student's name)

Date: ________

To

The Principal

(Name of the School)

Sub.: Correction of error in my name in school records.

Respected Sir/Madam,

I am the father/mother of (Name of the Student), who has taken an admission into class ___ of your esteemed institution this/last month.

I noticed an error in the name of my child in the student id card of the school. This needs to be corrected in the school records.

Roll no. _________.

ID card name: _____________.

Correct name: _____________.

I am enclosing herewith a copy of the birth certificate of my child for your verification purposes. I kindly request you to have the name corrected in the records of the school and please provide us with a new ID card.

Thanking you,

Yours sincerely,

    (Signature)

(Name of the Father/Mother)

Enclosure: Copy of the Birth Certificate.

TEMPLATE #3

(Letter from the parents to the principal for change of name of the student.)

Date: ________

To

The Principal

(Name of the School)

Sub.: Change of name of the student.

Respected Sir/Madam,

I am the father/mother of (Name of the Student), who is now in class ___, section ___ of your esteemed school.

His legal name was changed in the month of ______ due to some personal and astrological reasons. Here are the details:

Roll no. _________.

Class ___. Section ___.

Old name: _____________.

New name: _____________.

I am enclosing herewith a copy of the new birth certificate of my child for your verification purposes.

Therefore, I kindly request you to have the name corrected in the records of the school. A new ID card can also be issued. I shall be grateful.

Thanking you,

Yours sincerely,

    (Signature)

(Name of the Father/Mother)

Enclosure: Copy of the birth certificate.

TEMPLATE #4

(Letter from the parents to the principal for change of name of the father/mother of the student.)

Date: ________

To

The Principal

(Name of the School)

Sub.: Change of name.

Dear Sir/Madam,

I am the father/mother of (Name of the Student), who is now in class ___, section ___ of your prestigious institution.

I have recently changed my legal name due to some personal and astrological reasons. I am in the process of updating it in all the official records.

Here are the details of the change:

Student Roll no. _________.

Class ___. Section ___.

Student name: _____________.

Father's/Mother's old name: _____________.

Father's/Mother's new name: _____________.

I am enclosing herewith copies of the old and new driving license/ passport of mine for your verification purposes.

Therefore, I kindly request you to have the name corrected in the records of the school. I shall be grateful.

Thanking you,

Yours sincerely,

    (Signature)

(Name of the Father/Mother)

Enclosure: Copies of the old and new driving license/ passport.

TEMPLATE #5

(Letter from the parents to the principal for correction of the name of the father/mother of the student.)

Date: ________

To

The Principal

(Name of the School)

Sub.: Correction of name.

Dear Sir/Madam,

I am the father/mother of (Name of the Student), who is now in class ___, section ___ of your prestigious institution.

I noticed an error in my name while checking my child's student ID card and admission letter of the school. This needs to be corrected immediately in the school records.

Hereunder are the details:

Student Roll no. _________.

Class ___. Section ___.

Student name: _____________.

Father's/Mother's name in school records: _____________.

Father's/Mother's correct name: _____________.

I am enclosing herewith a copy of my driving license/ passport for your verification purposes.

Therefore, I kindly request you to have the name corrected in the records of the school. I shall be grateful.

Thanking you,

Yours sincerely,

    (Signature)

(Name of the Father/Mother)

Enclosure: A copy of my driving license/ passport.