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Termination Letter to Employee due to Elimination of Position

The Worker Adjustment and Retraining Notification Act of 1988 is known as the WARN Act in short. It protects workers and their families by requiring some employers (with 100 or more employees) to provide prior written notice (60 days in advance) to the employees of plant closings and mass layoffs affecting 50 or more employees at a single site of employment.

layoff letter to employee sample
The employees, who are entitled to such notices under the WARN Act, include hourly workers, salaried workers, supervisors, and managers as well.

As per the WARN Act, such a notice should also be given to the representatives (unions) of the laid-off employees, the local chief elected official, and the state dislocated worker unit.


(Name of the Employee)
(Phone Number)

Date: ________

Dear Mr./Ms. (First Name),

I regret to inform you that (Name of the Company) will be permanently closing its plant located at (Address). Because of which, (Number) positions will be eliminated.

The company expects to commence eliminating positions on (Date). The process will carry on until the plant is completely closed, which is expected to be by (Date). Your collective bargaining representative is (Name), President of Local _______ of the _________ Union, and is located at (Address).

Currently, your last day of work is scheduled to be on (Date). If circumstances should necessitate an earlier or later termination date, you will be notified immediately in writing. The company will ensure that you will be paid all earned wages and agreed upon benefits at the time of your termination.

We will be holding an All-Employee-Meeting on (Date, Time). If you need any further information following the meeting, please contact (Name of the Person, Phone Number, and Email Id).

The company truly regrets that these actions are necessary. We deeply appreciate the loyalty of our employees. Our foremost concern is to help our workers find other employment opportunities. We will be providing various means of assistance to all of our employees to help with the transition process.

You may visit the ______ website at [insert portal link address], a helpful resource that provides information about the types of programs, benefits, and services that may be available to you as a laid off worker.

Thank you for your years of dedicated service at the (Name of the Company).

(Name of the Officer)

Termination Letter to Employee due to Elimination of Position


  1. I can't thank you enough for this format. It has been so helpful in my HR work.


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