Search Letters Formats Here

What is Demi Official (DO) Letter? Meaning, Example & Sample


A Demi Official letter, in short a DO letter, is a correspondence between officers of different departments of an organization, which is not quite formal in nature, yet has an indirect bearing on an official subject under consideration.

demi official letter format
Such correspondence happens when the matter in concern is confidential but not important enough to communicate it as an official letter. This is generally done to save time.

Like official letters, such demi official letters also need to be dated and numbered, if possible. Proper salutation like Dear sir, or Respected madam should be used. Such letters should end with the complimentary close viz. Yours sincerely, Yours faithfully, etc. 

A demi-official letter should not be brought on proceedings without a special order from a competent authority or legal forum.



To        :    [Name of the Officer, Designation, Name of the Organization]
From    :   [Name of the Officer, Designation, Name of the Organization] 
RE       :    [Subject Title]

D.O. Letter No.: ______________

Dear __________,

[Write the matter in detail.]




October 12, 2023
D.O. Letter No. ABC/2023-24/069

To: All Employees of ABC Alphabet Ltd.

From: Mohan Desai, HR Director.

RE: Welcome our new sales manager.

Dear All,

Please take a moment to welcome Sanjay Singh to our team. He will begin work next Monday as a sales manager of our company.

Sanjay has more than 14 years of experience in sales and marketing. He has worked for companies like Godrej, LG and Nestle. Sanjay holds an MBA degree from St. Xavier's University, Kolkata. 

Sanjay is eager to combine his years of sales expertise with his knowledge on latest trends and developments for the benefit of our organization in growing our customer base and revenue.

I encourage you all to introduce yourself to Sanjay during his first few days here and assist him in whatever way possible to make him feel at home.

Sincerely yours,
Mohan Desai
HR Director