Welcome Letter to a New Board Member (Director)

The role of a director is of vital importance in a company as his actions largely affect the whole company.

While an executive or whole-time director has a much larger role to play in a company, and gets a higher remuneration, a non-executive director's role is more of an advisory in nature. Such a director is appointed after taking approval of the shareholders of the company.

In any case, it is ethical to warmly welcome a new director to the Board of the company. Firstly, the Chairman or Managing Director can write a welcoming letter to the director, and then there may be a formal welcome meeting with other directors, officers and employees.

TEMPLATE

[Date]

[Name of the Person]

[Address]

[City, Zip Code]

Dear [Name],

We are pleased to welcome you to the Board of Directors of [Name of the Company] as a Non-Executive Director.

We are confident that your presence on the Board would enrich the quality of deliberations and your expertise in the (subject) matter would help the company achieve its mission.

We meet quarterly as a Board, and sometimes, in case of any urgency we meet in between these quarterly meetings. The Board has its subcommittees with different responsibilities. These subcommittees meet periodically. Your attendance and participation is essential for us to continue to grow as a company.

The Board is committed to follow the highest standards of transparency in all its actions. We as a team aim to set global benchmarks in setting various policies for the company and executing them transparently.

We are thankful for your valuable time and association. You are requested to sign and return the Director’s Declaration and the Code of Conduct copies enclosed herewith.

I look forward to meeting you in the upcoming Board Meeting. Please contact me if you have any questions, and again, welcome!

Sincerely yours,

[Name of the Person]

Chairperson

[Name of the Company]