Request Letter for Issue of Duplicate Share Certificate

The company needs some documents from the shareholder in order to process his request for the issue of duplicate share certificates.

Firstly, an application letter with all the details of the shareholding is required. Secondly, an indemnity bond, an affidavit and a surety form need to be duly signed and notarized. Thirdly, your identity and address proofs need to be provided.

These documents need to be sent to the company or its Registrar and Transfer Agent (RTA) for obtaining fresh share certificates.

TEMPLATE

From

Jayesh Bahadur Shah

Veer Building, Vikram Nagar,

Surat, 395003

May 03, 2024

To

The Legal/Secretarial Department

ASDF Limited

XYZ Building, "A" Wing,

Ahmedabad, 380001

Sub.: Issue of duplicate share certificate.

Sir/Madam,

I am a shareholder of ASDF Limited. I am holding 350 equity shares in the company. I have inadvertently misplaced/lost the following share certificates given to me earlier.

Folio No.	Certificate No.	Distinctive Nos.		No. of Shares
		From	To
010101	0089	0001	000175	175
010102	0090	000175	000350	175

These certificates are not in my possession anymore. I have searched all possible places but I am unable to trace them anywhere. Therefore, I am hereby making an application to you for the issue of duplicate share certificates in lieu of the original ones.

I am enclosing herewith the following documents in support of my application for issue of duplicate share certificates.

1. Self-attested copies of my PAN and Aadhar cards.

2. Indemnity bond, Affidavit and Surety Form - duly executed and notarized.

Kindly do the needful at the earliest. I shall be grateful to you.

Thanking you,

Yours faithfully,

    (Signature)

Jayesh Bahadur Shah

Encl.: As above.