Excuse Letter for not attending Parent-Teacher Meeting PTM

PTM is the short for Parents-Teacher Meeting. Such a meeting is held between the parents of a student and the school authorities viz. the principal, the teachers, etc.

During the PTMs, the teachers brief the parents about their child's progress on school studies, the weak areas of the student, any behavioural complaints, etc. Whereas the parents lay before the school staff their expectations from the school, their complaints about teaching methodology, etc.

Following letters are the examples of how to write such apology or excuse letters for missing out on the parents teacher meetings. These are written from the parents to the principal or the class teacher of the school.

TEMPLATE #1

(Application for not attending PTM due to some urgent work.)

Date: __________

To

The Principal

(Name of the School)

(Address)

RE: Parents-Teacher Meeting on (Date).

Dear Sir/Madam,

I am the father/mother of (Name of the Student), who is in Class ___ in your school (Roll No. ______). I understand that a parents-teacher meeting is scheduled to be held on (Date) at ___ pm in the school hall.

I would like to inform you that we would not be able to attend the meeting due to a pre-commitment to attend a wedding/funeral ceremony (or due to the bad health condition) (or due to some emergency work which needs our attention on an urgent basis).

Please excuse us for not being able to attend this important meeting. Apologies for any inconvenience that may be caused in this regard. If possible, the meeting may kindly be rescheduled to a future date.

Thank you for your understanding.

Sincerely,

    (Signature)

(Name of the Parent)

Mob. _________

TEMPLATE #2

(Apology letter for not attending the parents meeting in the school.)

Date: _________

To

The Principal

(Name of the School)

(Address)

RE: Parents-Teacher Meeting on (Date).

Dear Sir/Madam,

I am the father/mother of (Name of the Student), who is in Class ___ in your school (Roll No. ______). I understand that a parents-teacher meeting was held on (Date) in the school to which we were invited.

I would like to apologize for not being able to attend the meeting due to some urgent work, which needed our attention immediately.

I feel bad for missing such meetings, as I know how important they are. I would certainly try to attend the next PTMs.

Sincerely,

    (Signature)

(Name of the Parent)

Mob. _________

TEMPLATE #3

(Apology letter to the class teacher for not attending the parents meeting.)

Date: _________

To

The Class Teacher

(Name of the School)

(Address)

RE: Meeting scheduled on (Date).

Sir/Madam,

We would like to sincerely apologize to you for failing to attend the meeting invitation which was sent by you for us to attend the meeting scheduled on (Date) at ____p.m.

We understand you wanted to discuss with us about our child's studies and progress. We got a call at the last moment to visit someone who was hospitalised due to an accident. Hence, we could not attend the meeting.

We kindly request you to schedule the meeting to a later date as may be convenient to you. We would certainly attend it. Thank you for your understanding and cooperation.

Sincerely,

    (Signature)

(Name of the Parent)

Mob. _________