Phrases, idioms and expressions are integral parts of a letter. Even though there are thousands of such phrases, expressions and idioms, we have given examples of a few of them hereunder, which are popularly used in letter writing.
(1st) Salutation.
• Dear Sir/Madam,
• Dear Mr./Mrs./Ms.,
• Sirs/Gentlemen,
• To Whom It May Concern,
(2nd) Inform.
• I would like to inform you that ____________.
• I wish to bring to your notice that ______________.
• I am happy/pleased/delighted/glad to inform you that __________.
• Please be advised that ________.
(3rd) Beginning.
• Greetings of the day! I hope you are doing well.
• I hope this letter finds you in good health and high spirits.
• I hope this letter finds you in the pink of health and good spirit.
• Hope this letter finds you in good health and the best of spirits. I can never forget the wonderful time we had together at the Italy tour.
(4th) Compliments
• I would like to express my sincere congratulation on your success and appreciation for your hard-work.
• I would like to extend my heartfelt congratulations to you on your election as President of the Bar Association.
• Congratulations on your well-deserved promotion! Your dedication to work is an inspiration to many.
• Congratulations on completing five years with ABC Associates! Your loyalty and hard work are truly commendable. Happy Work Anniversary!
(5th) Invitation.
• You are kindly requested to be present at the grand opening event of our new branch store at (Location) on (Date) at (Time).
• It would be our pleasure if you could grace us with your presence at the annual function of our school at (Venue) on (Date) at (Time).
• You are cordially requested to honor us with your presence on (Date) at (Venue) for the (Event Details).
• We cordially invite you to join us for Lunch on Tuesday, 2nd of July 2013 from 12:30 to 2:00 p.m. at the Hilton Warsaw Hotel.
(6th) Reference to last contact.
• Thank you for your letter vide ref no. _________ dated _______.
• With reference to our email dated _______, we would like to bring to your attention that ______.
• I am writing to you concerning the meeting that we had last Friday at Location.
• It was a pleasure meeting you last week. I would like to confirm the main points of our discussion.
(7th) Seeking attention on some matter.
• I would appreciate it if you could ____________.
• I would appreciate your immediate attention to this matter.
• I invite your kind attention to the matter of improper garbage disposal in our area.
• I seek your kind attention to the scarcity of drinking water during summer season in our locality.
(8th) Opening phrases.
• How are you? How is life treating you?
• Let me tell you about my holiday in Italy, it was fantastic.
• Sorry, I have not been in touch. I was overwhelmed with office work.
• Hope you are doing well. I am writing to check up on how your life has been lately.
(9th) Making a request.
• I would be grateful if you could consider my application for the position of accountant.
• Could you please send us a quotation for (product), (quantity).
• It would be greatly appreciated if you could provide us with your feedback on our services.
• I would very much appreciate it if you could arrange to send the documents to my address.
(10th) Sad about something.
• I am sorry to hear about the loss of your father. I pray to God, may his soul find peace in heaven.
• I am sorry to hear about your health condition. I hope and pray that you recover soon. Please do not hesitate to call me if you need anything.
• We are sorry to hear about your recent car accident. We hope you are doing well. You are in our thoughts as you recover.
• I am truly sorry to hear that you lost your position due to the company's downsizing.
(11th) Future business possibility.
• We look forward to building a strong business relationship with your firm in the future.
• We are keen to explore the potential of our possible collaboration for mutual success.
• I am looking forward to the possibility of a fruitful partnership between our companies.
• We are thrilled to associate with your team for using your expertise in our projects.
(12th) Reference to conversation.
• This letter is to confirm our telephonic conversation of (Date) regarding (subject matter).
• I would like to confirm the details of our conversion over the phone today as follows:
• I am writing with reference to our telephonic conversation this morning about _______.
• With reference to our phone conversation on (Date), I would like to inform you that your order has been accepted by our team for delivery by (Date).
(13th) Conveying regards.
• Please give my best regards to your sister on her successful completion of doctorate degree.
• Please convey my warmest wishes to your family. Hope everyone is doing well, and in best health.
• We are sending our best wishes to your daughter on her special day. Heartfelt happiest birthday to her! God bless!
• I wish you all the best for your new venture. May all your dreams come true! Have a prosperous future ahead.
(14th) Apologizing.
• We apologize for the delay in delivering your order on time.
• I apologize for any inconvenience this may have caused you.
• Apologies for the oversight on our part, we are addressing the issue promptly.
• My sincere apology for the delayed response. I was out of the office, hence, could not reply sooner.
(15th) Refund.
• We request you to kindly refund the security deposit amount that we had given under the rent agreement dated ________.
• I would like to request for a refund on my recent cancelled order under the bill no. ______ date ______.
• We are pleased to inform you that the refund request for your order dated ________ has been processed. We have credited the amount to your original payment method.
• I have paid an excess amount of ________ on my application. Kindly refund me the same in cash.
(16th) Complaining.
• I am writing to express my deep disappointment with the current state of services provided by your company.
• I am writing this mail to express my utter dissatisfaction with the recent experience I have had with the food offered by your restaurant.
• I visited your restaurant on (Date). I am quite disappointed by the service received. Food was also not up to the standard expected.
• I would like to lodge a complaint with regard to the theft of my laptop from my office desk.
(17th) Referring to the future contact.
• I look forward to hearing from you soon.
• Hope to hear from you soon.
• I look forward to meeting you on the 4th of July.
• I look forward to seeing you next month.
(18th) Closing remarks.
• Please feel free to contact me if you have any questions regarding our proposal.
• Should you need any further information or documents, please let me know.
• If you need any assistance, please feel free to contact my colleague (Name) at (phone number).
• If you have any queries or would like me to clarify something, please let me know. I am glad to help in any way I can.
(19th) Complimentary Close.
• Yours sincerely, / Sincerely yours, / Sincerely,
• Yours faithfully, / Yours cordially, / Cordially,
• Yours truly, / Yours obediently,
• Regards, / Best regards, / Kind regards, / Thanks & regards.
(20th) Thanking.
• Thank you for your understanding.
• Thank you for your guidance and support.
• Thank you for your valuable time and consideration.
• Once again, thank you for your kind help in this matter. I am truly grateful.
(21st) Enclosures.
• Please find enclosed herewith the supporting documents for our application dated _________.
• I am enclosing herewith the documents attested by a Class 1 Gazetted Officer.
• Please see attached documents as requested. For any further clarifications, kindly contact me immediately.
• Attached herewith is my resume for your kind perusal. Feel free to contact me for any further information.
Thank you! These suggestions are most congenial. This combo is especially lovely, " Greetings of the day! Hope this finds you in good health and the best of spirits. I can never forget the wonderful time we had... thank you for your valuable time. I am truly grateful."
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