Welcome Letter to Tenant from Property Manager (Sample)

A welcome letter makes that first good impression on the tenant that can last forever in establishing a good cordial connection between him and the landlord or the property manager.

While most of the welcome letters are quite simple ones, as it contains only a welcoming greeting from the landlord. However, it can also contain several vital pieces of information, which will help the tenant in settling down at the new rented place. It acts as a guide on different activities that the tenant may need help on or information that will be helpful in case of emergencies.

Hereunder, there are two samples of welcome letters, whereas the first one is a simple format, and the next one is a lengthy format with additional information.

TEMPLATE #1

(Welcome Letter to the Tenant from the Landlord)

Dear (Name),

Greetings of the day!

Heartiest welcome to A1B2 Apartments as its newest tenant. 

We are quite hopeful that you and your family will find your flat/apartment to be pleasant and comfortable. Let me remind you that our society has amenities viz. gym, swimming pool, children's park, and community hall. We encourage you to take advantage of the same.

In case you need any help or assistance or have any questions, kindly do not hesitate to contact us at (phone number).

Thank you for choosing A1B2 Apartments.

Best regards,

(Name of the Person)

Proprietor

TEMPLATE #2

(Welcome Letter to the Tenant from the Property Manager)

[Name of the Tenant]

(Address)

(Phone Number)

Date: ..............

Hi [Name],

We would like to extend our sincere warmest welcome to you as a new tenant. Here, in X7P9 Apartments, we are all one big family having shared values and mutual respect.

In this letter, we are trying to provide some important information for you, so that it makes your stay easier to navigate through. Hence, we request you to kindly go through the same carefully for any kind of future reference.

Rent: You are required to pay rent by the 3rd day of each month. It will be considered overdue if not received by the 5th day. You can make the payment by cash or you can wire transfer to our bank account as follows ..............................................

Moving-in: The lease will commence on (Date). You are welcome to move in at any time on or after that date. In case you require the services of a moving company, we can help you out with that. Also, please remember that a parking area is available at ............... for parking a moving company's truck.

Utilities: As per your lease agreement, you are obligated to pay for gas, water, electricity, cable, and internet services. Please make the payments on time. For your convenience, kindly arrange for the transfer of these utilities to your name. A list of utility companies is available with me.

Maintenance: A monthly maintenance charge of (Amount) has been fixed presently, subject to future changes, towards expenses on maintenance of lawn area, gardening, and elevators, electricity bills for and cleaning of common areas, salaries of staff members of our society. You are required to pay for the same as per the lease agreement. Kindly have it deposited at our office.

Trash: Two different bins are allocated to collect waste and garbage. Another bin is placed for Recycling collection. Please use them accordingly. The garbage collection occurs on alternate days, while recycling collection takes place on Thursdays.

Laundry: A shared laundry facility is available at ............... of the society. The machines in this facility can be operated using coins or cards. Please bring your own detergents and laundry products for use. This is for the convenience of all residents.

Please make yourself at home. We are here to cooperate with you in every way possible. Let us make our society the best place to live comfortably.

Have a nice day!

Warm regards,

(Name of the Person)

Property Manager