Internship Confirmation Letter format from Company to Students

Many students apply for internship (training) in companies to gain some practical experience in their professional study course during the term of the course. Generally, the course guidelines of their institutes prescribe for compulsory internship under professional guidance of the experts in any companies or firms. The internship period and pay scale varies among different course streams and companies to companies.

At first, a student has to select the company where he wants to pursue the internship. Then he has to make an application to that company (through their website or by writing to the HR department or through other modes) for approval of his internship in that company. If that company has requirements or vacancies for interns in that particular department, where the student wants to work and if the company finds the student eligible for the internship, then the company will send a confirmation or acceptance letter to the student conveying the approval of his internship with the company.

The format of such confirmation letter could be in a different format, mainly covering the following details: (1) Name of the department where the intern will work; (2) Name of the officer under which he will work; (3) Period of internship; (4) Internship fees to be paid; (5) Work areas; (6) Performance measures or expectations; and (7) Any other key job details.

TEMPLATE

(To be printed on the letterhead of the company)

Date: ....................

Ref: ........................

To

(Name of the Intern)

(Full Address)

(Contact No.)

Sub.: Your internship in our company in .............. Department

Ref: Your internship application dated ..................

Dear ..............,

We are pleased to inform you that your engagement as an intern in the .............. Department of our company ie ........................ Limited, has been approved. The terms of your internship with the company will be as follows:

1) You will work as an intern under the guidance of ........... Officer, ............. Department.

2) Internship period will be from (date) to (date).

3) You will be designated as 'Management Trainee' and posted under 'Cadre ....' as per the company policy.

4) You will be paid an internship fee of  (amount in figures) (amount in words) per month.

5) No additional privileges will be provided except one insurance policy on your life will be sponsored by the company.

6) Your performance will be evaluated from time to time and depending upon your performance, the company may award additional incentives to you.

7) Your promotion in the company depends solely upon your performance level and dedication towards the company. The Management of the company reserves sole discretion in the matter of promotion.

8) You will abide by the Code of Conduct and Ethics as prescribed for all employees of the company.

The appointment letter for your internship will be handed over to you once you confirm your acceptance to the above terms by (date) and communicate your decision to start the internship with our company.

We look forward to associate with you and wish you all the very best in your future endeavors.

Please do not hesitate to contact me at ............. any time during office hours from .... to .... with regard to your internship and formalities.

Have a nice day / evening!

Thanking you,

Yours faithfully,

   (signature)

(Name of the Officer)

(Designation)